How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.
Work Shift
Day (United States of America)Job Summary:The Administrative Assistant for the CNO of Cobb Hospital performs complex administrative and clerical duties for the Vice Presidents of the system, including but not limited to collecting/consolidating/distributing department statistical data, preparing documents for presentation, faxing/receiving documents, and ordering/maintaining records of purchase. Maintains all office files including policy and procedures. Assists with department budget preparation and distribution and various staffing reports. Attends monthly management/ staff meetings and records/distributes minutes. Assists in other various operational duties including but not limited to, meeting scheduling, routing phone calls and communication and ordering supplies. The Administrative Assistant III is able to independently perform job functions and maintain information of a confidential nature.
Core Responsibilities and Essential Functions:
Operations and Specialized Administrative Support:
* Provide executive leader (VP) support including but not limited to their schedules, job duties, keeping them on track, and providing reminders about upcoming events
* Efficiently manage, organize, plan, schedule, coordinate and maintain information for the leader
* Assist with developing presentations and meeting materials
* Set up a system agreeable to both leader and assistant on how to organize work flow including but not limited to filing, incoming and outgoing mail and correspondence, to do list and emails
* Purchase items and process invoices while adhering to budgetary constraints
* Manages calendars and complex scheduling arrangements involving multiple parties ensuring that there are no double bookings.
* Maintain a list of all frequent contacts
* Coordinate meetings related to the executive/leader supported with administrative staff, physicians and outside associations
* Schedule meetings, meeting preparation (send out reminders, packets, set-up equipment, minutes)
* Keep office supplied, manage office logistics and procurement/fulfillment
* Proactively project cross coverage in the event other assistants are absent or attending meeting
* Represent the leadership and the hospital in a highly professional manner, including professional attire
* Ensure quality customer service
Project Support
* Support special projects with administrative functions
* Track both simple and complex metrics and measurements defined by the committee and cabinet members
* Communicate project and event timelines and deadlines
* Track and distribute project progress including milestones
* Attend and take minutes during committee meetings
* Respond to requests for assistance from cabinet and committee team members in a timely manner utilizing excellent organization and follow-through skills.
Performs other duties as assigned
Complies with all Wellstar Health System policies, standards of work, and code of conduct.
Required Minimum Education:
- High School Diploma / GED General or Bachelors Accounting-Preferred
Required Minimum License(s) and Certification(s):
All certifications are required upon hire unless otherwise stated.
Required Minimum Experience:
Minimum 2 years of college or equivalent work experience Required and
Minimum 5 years of experience as a project or administrative assistant. Required and
Minimum 2 years of experience in healthcare setting preferred Preferred and
Considerable desktop experience required with extremely strong skills in Word, Excel, Power Point and other Microsoft tools Required and
Very strong organizational and communication skills, both written and verbal Required and
Ability to interface with leaders, physicians and staff from a service excellence perspective Required
Required Minimum Skills:
Self-directed, demonstrated ability to work autonomously and prioritize multiple assignments without little supervision.
Exceptional skills with follow-through and attention to detail.
Ability to work collaboratively with and through other people.
Extensive computer experience with expertise in Word, Excel, Power Point.
Confident and accomplished in multitasking and prioritizing as well as efficiently working collaboratively with a broad team of professional, clinical and non-clinical.
Join us and discover the support to do more meaningful work—and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.
Skills Required
- High school diploma or GED
- Minimum two years of college or equivalent work experience
- Minimum five years of experience as a project or administrative assistant
- Minimum two years of experience in a healthcare setting
- Extensive desktop experience with strong proficiency in Microsoft Word, Excel, PowerPoint, and other Microsoft tools
- Very strong written and verbal organizational and communication skills
- Ability to interface with leaders, physicians, and staff with service excellence
- Ability to work autonomously, prioritize multiple assignments, and demonstrate strong follow-through and attention to detail
- Ability to work collaboratively with professional, clinical, and non-clinical teams
- Bachelor's degree in accounting
Wellstar Health System Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Wellstar Health System and has not been reviewed or approved by Wellstar Health System.
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Healthcare Strength — Healthcare coverage is positioned as comprehensive, with multiple medical plan options plus dental and vision offerings. Mental health support is also described as accessible, including no-cost therapy and psychiatry through a dedicated benefit.
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Wellbeing & Lifestyle Benefits — Wellbeing support appears broad, including on-site fitness centers, wellness coaching, and wellness incentives tied to HSA contributions and preventive programs. Convenience-style perks are also highlighted, such as concierge services and resources for child, elder, and pet care.
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Retirement Support — Retirement benefits include a 403(b) plan with an employer match and potential additional employer-funded contributions based on hours worked. Vesting rules are described clearly enough to set expectations for longer-tenured employees.
Wellstar Health System Insights
What We Do
At Wellstar Health System, our mission is to enhance the health and well-being of every person we serve. Nationally ranked and locally recognized for our high-quality care, inclusive culture, and exceptional doctors and caregivers, Wellstar is one of the largest and one of the most integrated healthcare systems in Georgia. Our specialists and primary care providers work in a multi-disciplinary environment with nearly 25,000 diverse team members throughout our 11 hospitals, 300 medical offices, outpatient centers, health parks, a pediatric center, nursing centers, hospice, and home care. We’re proud to be home to one of the busiest Emergency Departments in the state, as well as being the only system in Georgia operating multiple trauma centers. At a time when our industry is changing rapidly, Wellstar remains committed to exceeding patients’, and team members’ expectations, while transforming healthcare delivery. We stand behind our values to serve with compassion, pursue excellence, and honor every voice.
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