Harrison Street Asset Management ("HSAM") is a leading global alternative investment management firm focused on real estate, infrastructure, and credit strategies across North America and Europe. Headquartered in Chicago, Toronto, and London with offices across North America, Europe, Asia and the Middle East, the firm has over $108 billion in assets under management on behalf of institutional investors and registered investment advisors globally.
Founded on a culture of innovation, HSAM is an early mover in alternative real estate and mid-market infrastructure. Today, the firm’s global team, consisting of more than 520 professionals, is committed to creating long-term value through deep sector expertise and forward-thinking strategies.
Under the direction of the Chief Information Officer, the Administrative Assistant provides comprehensive support to the Business Technology Group. Core responsibilities include facilitating operational activities such as invoice processing, tracking, and documentation; assisting with vendor management by monitoring contracts, renewal dates, and points of contact; coordinating BTG communications related to maintenance windows, product updates, outages and blackout dates; and booking travel and preparing expense reports. Additionally, the role is responsible for reviewing and distributing internal communications and standard documentation as instructed, maintaining team meeting minutes and task tracking, and coordinating meetings, calendars, and internal events, all in accordance with BTG leadership guidance.
Responsibilities
- Assist with scheduling meetings, maintaining calendars, and coordinating internal events.
- Coordinate preparation and distribution of materials for BTG leadership meetings (e.g., agendas, pre-reads, action item logs).
- Assist with booking travel and preparing expense reports.
- Review and distribute internal communications, notifications, and standard documentation, as instructed by BTG leadership.
- Maintain meeting minutes, documentation, trackers, and status updates for internal BTG meetings under guidance from BTG leadership.
- Coordinate with other administrative staff, business teams, and the BTG relative to initiatives that have cross functional impact.
- Support ad hoc administrative initiatives, as requested.
- Participate in meetings or training sessions, as needed.
- Support BTG operational activities by receiving, processing, tracking, and managing all BTG related invoices.
- Assist with tracking third-party vendor contracts, renewal dates, and points of contact.
- Coordinate with Accounting to resolve invoice discrepancies, missing documentation, or approval delays.
- Maintain standardized vendor folders with contracts, statements of work, and renewal information.
- Assist with coordinating and sending communications related to maintenance windows, outages, product updates, etc. for technology platforms.
- Coordinate periodic audits of team artifacts and documentation to ensure materials are organized, up to date, and archived per guidance.
- Other duties as assigned
60% Administrative Support
40% Technology Operations Support
Requirements
- High school diploma or equivalent required; associate or bachelor’s degree preferred.
- 3+ years of experience in an administrative assistant or coordination role.
- Strong organizational, documentation, and communication skills.
- Proficiency with Microsoft Office and collaboration tools (Outlook, Teams, SharePoint).
- Ability to manage multiple priorities and work independently with guidance.
- Must be able to maintain professional and effective working relations with supervisors, co-workers.
- Must be able to work flexible hours, including weekends and evenings.
Skills Required
- High school diploma or equivalent required; associate or bachelor's degree preferred.
- 3+ years of experience in an administrative assistant or coordination role.
- Strong organizational, documentation, and communication skills.
- Proficiency with Microsoft Office and collaboration tools (Outlook, Teams, SharePoint).
- Ability to manage multiple priorities and work independently with guidance.
- Must be able to maintain professional and effective working relations with supervisors, co-workers.
- Must be able to work flexible hours, including weekends and evenings.
What We Do
Harrison Street is one of the leading investment management firms exclusively focused on alternative real assets. Since inception in 2005, the firm has created a series of differentiated investment solutions focused on demographic-driven, needs-based assets. The firm has invested across senior housing, student housing, build-to-rent, healthcare delivery, life sciences and storage real estate as well as social, utility and digital infrastructure. Headquartered in Chicago and London, with offices throughout North America, Europe and Asia, the firm has more than 290-employees and approximately $55 billion in assets under management. Clients of the firm include a global institutional investor base domiciled in North America, Europe, Middle East, Asia and Latin America. Harrison Street was awarded Best Places to Work by Pensions & Investments for ten years (2014-2020, 2022-2024) and since 2019 has won 15 awards from PERE, including three for the 2023 Awards: Alternatives Investor of the Year – Global, Data Centers Investor of the Year – North America, and ESG Firm of the Year - North America. Harrison Street did not pay any compensation in exchange for the aforementioned awards. For more information, please visit www.harrisonst.com. Assets under management ("AUM") reflects AUM for the Firm’s investment advisory and asset management clients. The information contained on this site is for informational purposes only and should not be considered as investment advice or as a recommendation of any particular strategy or investment product. This profile should not be considered as a solicitation for services *As used in this website, unless the context otherwise requires, "Harrison Street," “HSRE”, “HS” or the "Firm" refers collectively to Harrison Street Real Estate Capital LLC, its subsidiaries, including Harrison Street Advisors.
