Title: Administrative Assistant to Business Office
Reports to: Principal and/or Business Manager
Location: Cardinal Mooney Catholic High School | Sarasota, FL
Classification: Hourly/Nonexempt
Overview
Cardinal Mooney Catholic High School, within the Diocese of Venice in Florida, Inc. works diligently to support and strengthen the Catholic Church and its value system. By word and example, teachers and staff support all of the official religious teachings of the Catholic Church throughout their personal and professional lives.
The Administrative Assistant to the Business Office will carry out administrative tasks, with a focus on accounts receivable, parent relations, and staff support.
Job Responsibilities
- Assist and coordinate with FACTS Tuition & Financial Aid platform
- Invoice tuition and fees due to the school in FACTS
- Answer and respond to family inquiries via telephone and emails
- Manage, collect and process weekly deposits
- Report and discuss all delinquencies with Principal, each month
- Prepare and maintain spreadsheets, as needed and directed by the Principal and Business Manager.
- Assist with budget, audit and accreditation preparation
- Take annual inventory of property
- Provide all support to faculty and staff, including filing and retrieval of documents.
- Cover Assistants during breaks and PTO
- Other job duties and projects, as assigned
- AA or bachelor’s degree in finance or equivalent, preferred.
- Experience in HR and Accounts Receivable.
- Excellent communication skills, both written and oral.
- Attention to detail and able to work independently.
- Exhibits good judgment and keeps confidentiality.
- Ability to manage and prioritize multiple tasks with emphasis on meeting deadlines.
- Strong computer skills with Microsoft Office Suite (word, excel, outlook).
- Proficiency with multi-line telephones, computers, and other office equipment, such as copiers and scanners.
- Constant use of both hands and fingers (i.e. typing).
- Extended periods of sitting and occasional walking.
- Light lifting and carrying under 25 pounds.
- Occasional periods of bending and kneeling.
- Must pass DOV assigned level II FDLE background check.
Please note: State of Florida law requires fingerprinting and clearance through the Florida DOE Background Screening Clearinghouse for all school-based positions. For informational purpose only: https://info.flclearinghouse.com/
Skills Required
- AA or bachelor's degree in finance or equivalent
- Experience in human resources and accounts receivable
- Excellent written and oral communication skills
- Attention to detail and ability to work independently
- Good judgment and ability to maintain confidentiality
- Ability to manage and prioritize multiple tasks while meeting deadlines
- Strong computer skills with Microsoft Office Suite, including Word, Excel, and Outlook
- Proficiency with multi-line telephones, computers, copiers, scanners, and other office equipment
- Ability to type using both hands and fingers
- Ability to sit for extended periods and walk occasionally
- Ability to lift and carry less than 25 pounds
- Ability to bend and kneel occasionally
- Must pass the Diocese of Venice assigned Level II FDLE background check
- Must complete fingerprinting and clearance through the Florida DOE Background Screening Clearinghouse
What We Do
The Diocese of Venice in Florida is a Roman Catholic diocese established in 1984. It oversees a network of parishes, schools, and ministries across 10 Florida counties. The organization is dedicated to the mission of Jesus Christ, providing religious guidance, educational services, and charitable support to the community while managing administrative functions such as human resources, benefits, and fundraising initiatives to support its diverse population and religious goals.
