Administrative Assistant & Bookkeeper

Summary of Competitive Benefits & Perks:

• Health/Medical Insurance including Dental and Vision
• 401(k) with company match
• Paid time off
• Bonus/Target Incentive
• Tuition Reimbursement
• Complimentary usage of modern in-house fitness center
• On-premise full-service dining center discounts
• Discounts via the company’s EAP
• Monthly Employee Recognition Programs
• Referral bonus
• Pre-tax transportation options
• Plus more!

Company Core Values:

• Excellence: Demonstrates a commitment to continuous improvement, innovation, and achieving the highest possible standards for performance.
• Ethics: Demonstrates a commitment to integrity, peer respect, and fairness. Continuously demonstrates a strong work ethic by exhibiting an indisputable drive to get the job done.
• Results: The product of consistently going above and beyond to deliver exceptional value for the team and the organization.

DUTIES & RESPONSIBILITIES: Duties will include, but are not limited to the following:

• Administrative and operations-related activities include, but are not limited to:
  • Ensuring that the Reception area is fully covered and its processes are completed
  • Receiving and placing phone calls on behalf of the Chairman on a back-up basis to the Executive Administrator to the Chairman.
  • Maintaining the Chairman’s inbox and outbox with daily reports, memos, and other key documents as needed on a back-up basis to the Executive Administrator to the Chairman.
  • Basic filing duties.
  • Review all disbursement requests for compliance with company policies regarding expenditures and proper authorization;
  • Review invoices and check requests for correct account codes, discounts, payment terms and balances due;
  • Maintain accounts payable records and special project budgets, and provide research as needed;
  • Prepare and process deposits, routine journal entries, bank reconciliations, and vendor payments;
  • Learn/understand the fundamental functions of accounting software (specifically Peachtree) that are necessary for data entry, check processing, maintaining general ledger, and reconciling accounts payable and banking accounts;
  • Reconcile expense receipts and prepare expense reports;
  • Other duties as assigned.

JOB REQUIREMENTS (SKILLS / ABILITIES):

• A solid working knowledge of Microsoft Office including Outlook, Word, Access, and Excel. A proficiency in Excel is required.
• Punctual and dependable.  Note: All work is performed in the business office location only.  Due to the highly confidential matters handled, working remotely is not permitted.
• Possession of strong organizational skills.
• Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Must possess strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing
• Excellent verbal and written communication skills.

EXPERIENCE/EDUCATION:

• AA or bachelor’s degree and at least two years administration experience in an executive office.  Some accounting education or bookkeeping experience is recommended.