Administrative Assistant - Birmingham

Job Title: Administrative Assistant - Birmingham

Location: Birmingham

Corporate Title: No-Corporate Title

This is an Assistant role within Investment Banking and Capital Markets (IBCM) in the Investment Bank.

IBCM is a fast paced, driven, and energetic environment, to be effective in this demanding role you will need to be able to think quickly to prioritise multiple urgent tasks, display good time management, have exceptional communication skills and a keen attention to detail.

What we’ll offer you

A healthy, engaged and well-supported workforce are better equipped to do their best work and, more importantly, enjoy their lives inside and outside the workplace. That’s why we are committed to providing an environment with your development and wellbeing at its centre.

You can expect:  

• Hybrid Working - we understand that employee expectations and preferences are changing. We have implemented a model that enables eligible employees to work remotely for a part of their working time and reach a working pattern that works for them

• Competitive salary and non-contributory pension

• 30 days’ holiday plus bank holidays, with the option to purchase additional days

• Life Assurance and Private Healthcare for you and your family

• A range of flexible benefits including Retail Discounts, a Bike4Work scheme and Gym benefits

• The opportunity to support a wide ranging CSR programme + 2 days’ volunteering leave per year

Your key responsibilities

• Coordinating complex calendars and schedules for senior staff, to ensure effective time management and prioritisation of engagements. Setting up meetings across multiple time zones, booking rooms, organising passes and coordinating catering, where necessary, so that meetings/ events are able to run without disruption

• Facilitating the travel plans of all team members with minimal disruption, including planning and booking detailed travel itineraries (flights, cars, hotels, visas)

• Utilising Concur to its full potential, taking full advantage of Artificial Intelligence features

• Coordinating the submission of business expenses for remittance on behalf of all assigned team members in a timely fashion

• Understanding the importance and enforce Deutsche Bank’s expense policies, using them as a guide to process expenses to avoid claim rejections

• Establishing trust to be able to handle extensive telephone and email correspondence on behalf of senior team members. Processing invoices and purchase orders in a manner that is compliant with divisional policy and ensures the most efficient use of the Bank’s resources

Your skills and experience

• Keen attention to detail

• Excellent verbal and written communication skills

• A proactive approach to responsibilities, action oriented

• A strong focus on getting the job done correctly

• The ability to handle confidential information and use discretion with sensitive issues

• The ability to interact with staff and their support functions at all levels

How we’ll support you

• Training and development to help you excel in your career

• Flexible working to assist you balance your personal priorities e.g. Coaching and support from experts in your team

• A culture of continuous learning to aid progression

• A range of flexible benefits that you can tailor to suit your needs

• We value diversity and as an equal opportunities’ employer, we make reasonable adjustments for those with a disability such as the provision of assistive equipment if required (e.g. screen readers, assistive hearing devices, adapted keyboards)

About us

Deutsche Bank is the leading German bank with strong European roots and a global network. Click here to see what we do.

Deutsche Bank in the UK is proud to be named in The Times Top 50 Employers for Gender Equality and has been awarded a Gold Award from Stonewall and named in their Top 100 Employers.

If you have a disability, health condition, or require any adjustments during the application process, we encourage you to contact our Adjustments Concierge on [email protected] to discuss.

We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.

Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.

We welcome applications from all people and promote a positive, fair and inclusive work environment.