Administrative Assistant - Benefits

Position Summary: Under the general direction of Benefits Director responsibilities of the Administrative Assistant will include but are not limited to various administrative and support activities related to the Benefits Department including varied administrative, and clerical duties.

Duties and Responsibilities:

• Attend to administrative functions of the Benefits Department by providing direct administrative clerical support and calendar maintenance.
• Provide professional and technical support and/or assistance to the Benefits Department, Tribal entities, and employees as necessary and consistent with Benefits and/or Legal processes.
• Manage files and records in accordance with internal policies and federal confidentiality standards.
• Update and review employee files, as necessary.
• Demonstrate an elevated level of professional integrity and ethics in the performance of all duties and assignments.
• Proper handling of confidential information.
• Coordinate, attend and participate in various meetings and disseminate appropriate information.
• Participate in the development and oversight of special projects and tasks, including event planning, to assure timely and professional processes are in place to monitor and see-through conclusion.
• Take minutes of meetings (manually and electronically), publish agendas for meeting, etc. and publish as directed.
• Perform other related duties, as required

Qualifications:

• High School Diploma or GED required with minimum education and experience equivalent to at least six (6) months work in secretarial and office administration.
• Prefer some working experience or demonstrated knowledge in benefits.
• Knowledge of proper office methods and practices including filing systems, receptionist and telephone techniques, letter and report writing; computers and word processing programs; mathematical computations; office management techniques and procedures; and public and human relations skills.
• Ability to understand and independently carry out complex oral and written instructions; learn, interpret and successfully apply office policies, procedures, rules and regulations.
• Use good judgment in recognizing scope of authority.
• Ability to keep confidential all Tribal and Employee related information.
• Ability to communicate effectively in both oral and written form.
• Ability to use appropriate and correct English, spelling, grammar, and punctuation.
• Ability to keystroke a minimum of 40 wpm.
• Familiarity with and ability to work within the Indian community highly desirable.