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The Administrative Assistant works closely with the Director of Nursing to support the organizational needs of the Associate Degree (AD) Nursing Program. This position is responsible for coordinating the administrative functions of the program, including, but not limited to, processing new student applications, LPN-to-RN Advanced Placement applications, and readmission applications; preparing and managing faculty course-related materials (such as skills books, exams, and the annual Student Handbook); collecting and maintaining students' confidential clinical clearance documents on an annual basis; and corresponding with the Pennsylvania State Board of Nursing and the Accreditation Commission for Education in Nursing.
The incumbent must demonstrate effective clerical, organizational, and communication skills to manage the needs of the department while providing support to faculty, staff, and students. Additionally, this position supports the Department of Health Sciences by performing administrative assistant duties, as needed.
PRIMARY FUNCTIONS
Assist the Director with new student applications, LPN-RN advanced placement applications, readmissions applications.
Coordinate & assist with mandatory AD Nursing program meetings, presentations, student orientation and pinning ceremonies. Including, but not limited to reserving rooms, submitting work orders, creating and sending invitations and flyers, setting up and breaking down the room, greeting guests.
File, maintain, and track confidential student records (including drug & alcohol screenings) and evaluations according to guidelines of program, college, and regulatory bodies.
Coordinate with approximately 12 clinical sites to confirm each location has the required documentation for the appropriate student(s).
Provide front-line customer service to current and prospective students, college personnel, community stakeholders, and regulatory agencies by answering phone calls, taking messages, responding to emails, and assisting with in-person inquiries.
SECONDARY FUNCTIONS
Record and maintain minutes for AD Nursing Faculty meeting minutes.
Serve as the Bucks+ Coordinator for department of Health Sciences.
Process and complete supplier invoices.
Perform other duties, as assigned.
MINIMUM QUALIFICATIONS
High School Diploma or general equivalency
At least 3 years working in a professional office setting.
Proficiency in Microsoft Office applications (Word, Excel, Outlook)
Excellent written and verbal communication skills
Ability to deliver superior customer service to a variety of constituents.
Ability to work independently with excellent organizational skills,
professionalism, attention to detail, and the ability to multi-task, prioritize tasks.
Handle highly confidential information according to program, college, regulatory body, and FERPA regulations.
HOURLY RANGE $23.05 - $24.6635 (commensurate with experience)
BENEFITS
Bucks County Community College offers an exceptional benefits package that includes medical, dental, vision, prescription plans, 403B pension plan, life insurance, short & long-term disability, generous paid time off, tuition waivers, tuition assistance, wellness center, cafeteria, and free parking on a beautiful Bucks County campus.
BACKGROUND CHECKS/CLEARANCES
Employment with the College will require successful completion of background check(s) in accordance with College's policies.
APPLICATION
Apply online at: https://bucks.wd1.myworkdayjobs.com/BCCC
Applications must consist of a letter of application addressing this specific position and the candidate’s interest and qualifications for coming to Bucks County Community College, resume/CV, and professional references. References will not be contacted without prior permission. Finalists may be asked to provide additional materials.
DEADLINE
Applications will be accepted until the position is filled.
We are proud to be an organization that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.
Please Note: At this time, the College does not provide work visa sponsorships. To be considered for employment at Bucks County Community College, applicants must be permitted to legally work in the United States without employer sponsorship. Bucks County Community College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Skills Required
- High School Diploma or general equivalency
- At least 3 years working in a professional office setting
- Proficiency in Microsoft Office applications (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Ability to deliver superior customer service to a variety of constituents
- Ability to work independently with excellent organizational skills, professionalism, attention to detail, and ability to multi-task and prioritize
- Ability to handle highly confidential information according to program, college, regulatory body, and FERPA regulations
- Successful completion of background check(s)
What We Do
Bucks County Community College is an educational institution serving more than 11,000 credit and 25,000 non-credit students annually. The college provides a wide range of academic programs, professional development, and career training in fields such as healthcare, information technology, and industrial maintenance. It also maintains strategic partnerships, such as with Temple University, to create pathways for honors students to advance their education.
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