Administrative Assistant, Archie W. Dunham College of Business

JOB TITLE: Administrative Assistant, Archie W. Dunham College of Business

REPORTS TO: Dean, Archie W. Dunham College of Business

JOB STATUS: Exempt

POSITION SUMMARY:

The Administrative Assistant role serves in the Archie W. Dunham College of Business. The role focuses on providing comprehensive administrative support to the college’s administration, students, and faculty.

JOB RESPONSIBILITIES:

• Primary: Administrative Activities:
  • Serve as the primary assistant for the college Dean
  • Serve as the general office manager for the college, working independently within the scope of daily activities
  • Handle incoming calls, e-mails, and visitors, providing a high level of customer service
  • Independently manage student queries and concerns, deciding appropriate responses, providing guidance, and making referrals to appropriate campus resources
  • Independently triage IT issues for faculty and staff by initiating help desk tickets, communicating with IT during the process, and managing to resolution
  • Maintain the college’s faculty rosters
  • Process and catalog academic forms and needs, independently deciding on signature levels and pathways
  • Update the academic class schedule with direction from department chairs
  • Monitor and order supplies and materials
  • Coordinate internal and external meetings and events, including room bookings, setup, and catering arrangements
• Primary: Budget Activities:
  • Manage the annual operating budget accounts
  • Manage the restricted budget accounts
  • Track and report incoming gifts
  • Process and reconcile college credit card expenses
  • Monitor expenditures and prepare requisitions
  • Process invoices and manage departmental purchases
  • Create and update spending projections
  • Create and update gift management reports
• Support: Data Collection, Analysis, and Reporting Activities:
  • Support ACBSP accreditation activities for the college
• Support: Marketing and Branding Activities:
  • Support the marketing and branding activities for the college
• Support: Residential Graduate Business Student Advising
  • Support the advising activities for the residential graduate business students
• Standard In-Person Office Hours of 8:00am – 5:00pm, Monday – Friday
• Occasional evening or weekend hours for special events (e.g., annual awards dinner)
• Other duties as assigned by the Dean

QUALIFICATIONS:

• Bachelor's degree in business administration, analytics, communication, public relations, or a related field is required
• Preferred one year of experience in an administrative role, preferably in an academic setting
• Proficiency in MS Office, including Word, Excel, PowerPoint, SharePoint, and Outlook
• Excellent customer service skills and mindset
• Excellent organizational, time management, and multitasking abilities
• Strong communication skills, both written and verbal, with an emphasis on
  clarity and professionalism
• Ability to quickly learn and use specific business software and hardware
• Ability to work in an office environment with occasional sitting, standing, walking, and lifting
• Work to further the University’s mission
• Must be able to completely affirm, uphold, and live within the Preamble of Houston Christian University and the Ten Pillars Core Convictions
• Exhibit an active Christian faith with local church membership and involvement

ADDITIONAL INFORMATION: Houston Christian University is committed to maintaining a teaching faculty and staff who share an active Christian faith. The Preamble to the By-Laws and the Foundational Documents of the University set forth a statement of belief which each University employee is expected to support and personify. Your submittal of an application for employment indicates your acceptance and affirmation of these statements.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all duties, responsibilities, and requirements of personnel.

**Disclaimer**

Background checks are performed on every new hire. If your application is selected to continue with the interviewing process, you will be required to submit a Background Check form. If you decline, your application may be denied. By proceeding with the online application, you understand and accept this process.