Administrative Assistant AHEC

Administrative Assistant - AHEC

Midland College | Midland, Texas 

JOB SUMMARY
The Administrative Assistant supports the daily operations of the Area Health Education Center (AHEC) by performing routine administrative and secretarial duties. AHEC is a grant-funded program hosted by Midland College that promotes and supports health careers throughout its 27-county service area, with a special focus on rural communities. Through collaboration and education, AHEC works to address regional health workforce shortages and reduce health disparities.

ABOUT MIDLAND COLLEGE 

At Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region. 

Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better. 

Three Core Values define our culture

YES – We embrace challenges with curiosity, optimism, and a solutions-oriented mindset

STUDENTS – Student success is at the center of every decision we make

ACT – We take ownership, move with purpose, and deliver meaningful results

We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace. 

What You Can Expect at Midland College

• A leadership team committed to action, collaboration, and continuous improvement
• A Board of Trustees that values stewardship, innovation, and long-term vision
• A community that believes deeply in the power of education to create opportunities
• Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day

If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team. 

 ESSENTIAL FUNCTIONS 
  Perform routine secretarial duties and assist with daily operations for the AHEC office 
·         Oversee and maintains an up-to-date filing system to continuously report on AHEC’s budget through proficient bookkeeping skills and methods 
·         Manage ordering of supplies and equipment, including purchase orders, invoicing, and record-keeping, as well as the maintenance of office equipment, inventory, and supplies 
·         Make travel arrangements by requesting per diems and processing reimbursements for AHEC staff
·         Assist with the distribution of informational material related to all health education programming  
·         Maintains confidentiality of sensitive information
·         Assist the Center Director with the quarterly AHEC Advisory Board meetings by preparing an agenda and maintain meeting minutes 
·         Attend required professional/staff development offerings and meetings pertinent to the position 
·         Occasional work assignments after regular business hours 
·         Other duties as assigned 

REQUIRED QUALIFICATIONS

• High School diploma or equivalent and two years of clerical and general office experience; or Associate Degree or equivalent (60 college credit hours)
• Knowledge of general office equipment including copier, fax machine, printer, scanner, and multi-line Phone 
• Computer literacy to include Microsoft Office Suite with proficiency in Word, Excel, and Outlook, OneDrive, and SharePoint
• Demonstrates effective and clear verbal and written communication skills 
• Strong organizational skills and the ability to prioritize workload 
• Must possess a valid Texas Driver’s License, good driving record, and be insurable on Midland College’s insurance policy 

Preferred Qualifications

• Associate’s degree or higher
• Prior administrative work experience in a school, college, or university
• Experience with finance and budgeting

WORK ENVIRONMENT 

• Typical office 
• Business Hours 
• M-Th 8:00 a.m.- 5:00 p.m. F 8:00 a.m. – 12:00 p.m. Summer M-Th 7:30 a.m. – 5:30 pm 
• Periodic evening and weekend hours during peak periods (e.g., open enrollment, payroll)  
• Occasional travel (less than 10%) 

Physical Demands  

• Must be able to remain in a stationary position 5O% of the time 
• Must be able to sit or stand for long periods of time 
• This position may require travel to various on- and off-campus locations, including driving as needed, as well as occasional out-of-town travel for training, meetings, and events.
• Repetitive use of a keyboard at a workstation 
• Use of manual dexterity 
• The person in this position frequently communicates with others; must be able to exchange accurate information  
• Frequently moves equipment or paperwork weighing up to 50 pounds
• Duties indoors and some outdoors 
• Ability to work extended hours and attend Midland College or community events

Salary Range  $39,820 - $40,417

BENEFITS

Midland College faculty and staff enjoy a comprehensive choice of insurance plans* and retirement savings programs.  

• medical, prescription, dental, and vision plans, FSA 
• retirement savings programs 
• tuition remission for employees 
• generous paid time off including winter break  

To learn more go to: Midland College Benefits *eligibility may vary based on job classification 

SECURITY SENSITIVITY 

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation. 

Special Instructions to Applicants  

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, CV/resume, and transcripts (if applicable). Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.