Administrative Assistant & Accounts Receivable Specialist

Earlham College is a Top 100 National Liberal Arts College located in Richmond, IN, a small city that's just a short drive away from several major metropolitan areas including Dayton, Cincinnati, Indianapolis and Chicago.

Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.

Earlham College is seeking an Accounts Receivable Specialist to join our Accounting Team. In this role you will assist in ensuring that the company receives payment for goods and services offered to clients. You will also interact with employees, students, parents, and guardians regarding payments and deposits. 

Accounts Receivable

• Post payments to student accounts, whether by cash, check, wire, or ACH.
• Prepare remote deposits for checks going to First Financial Bank.
• Post adjustments to student accounts for internal charges and credits.
• Process refunds from student accounts.
• Perform daily and monthly Banner processes related to Accounts Receivable.
• Work with Accounting Technology Specialist and other departments to prepare semester bills.
• Work with past due accounts and the collection company. Post collection payments.
• Track and manage institutional loan payments and interest charges.
• Help with student account questions and be proactive in reaching out to students, parents, or guardians at various times of the billing cycle.
• Additional duties as needed to support Earlham College.

Cashier Window

• Run the cashier window, process payments and reimbursements, and balance the cash drawer.
• Post entries and deposits for various areas across campus, including Institutional Advancement, Wellness Center, Campus Store, and Joseph Moore Museum.
• Prepare cash deposits going to First Financial Bank.
• Prepare cash requests to replenish cashier funds from First Financial Bank.

Accounting Office Supplies

• Maintain general office supplies for the Accounting Department.
• Order supplies when stock is low

Administrative/Office Management Support for Institutional Research

• Provide support of Institutional Research related to functions such as IPEDS, ICI and Common data set reporting.
  • Calendar and project tracking via Teams
  • Data collection from various offices
  • Box and other document organization and tracking
  • Coordinate room and resource reservations for meetings

Administrative Support for VP for Enrollment Management, Marketing and Communications

• Provide light administrative support to VP 
  • Calendar and project tracking 
  • Coordinate room and resource reservations for meetings
  • Assist with Board meeting materials 

• High school diploma or equivalent required; Associate's degree in Accounting preferred
• At least two years of related experience required
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier
• Ability to work independently and in a fast-paced environment
• Ability to anticipate work needs and interact professionally with customers
• Excellent organizational skills and extreme attention to detail
• Be a positive example and resource to all Earlham Students 

Please submit the following materials with your application:

• Cover letter 
• Resume
• List of Three References with Contact Information 

The review of applications will begin immediately and continue until the position is filled.

• Medical, Dental, and Vision Insurance*
• Company paid Long-Term Disability after 1 year of full-time service*
• Basic and Voluntary Life insurance* 
• Employee Assistance Program*
• Campus Store Discount
• Free ticket vouchers for Richmond Symphony Orchestra
• Wellness Center Free Membership or Discount for eligible employees
• Athletic Games-Free entry to all home games 
• Free entry into most Theatre/Music shows
• Tuition Benefits for Immediate Family for eligible employees*
• 403(b) Retirement* – For eligible employees, Earlham will contribute a non-elective contribution equal to 5% of gross pay after 2 years of service. After 3 years of service, this non-elective contribution increases to 8%. Vesting credit is available for new employees with previous service in the education sector with required documentation.
• Many Wayne County Chamber of Commerce member businesses offer discounts to anyone with an Earlham ID

*All employee benefit offerings are subject to employee eligibility per plan documents. 

Earlham College is an equal opportunity employer and prohibits discrimination against any individual based on race, color, national origin, gender, sex, sexual orientation, gender identity, gender expression, age, disability, veteran status, genetic information, religion, or other protected classifications under applicable laws. The College is committed to building a diverse community that reflects the makeup of society and particularly welcomes and supports individuals from historically marginalized groups. As an institution with a Quaker identity, Earlham also encourages applications from members of the Religious Society of Friends (Quakers).

Earlham College complies with the Americans with Disabilities Act (ADA) and applicable state law. If you are an individual with a disability and require a reasonable accommodation to perform the essential functions of the position, or to participate in the hiring process, please contact the Earlham College Office of Human Resources.

Earlham's Work Authorization Policy

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.