Title: Administrative Assistant / Accounts Payable
Operating Company: AIR Control Concepts
Location: Norfolk, VA
FLSA Status: Non-Exempt
Salary Range: $20 - 23 per hour
About:
AIR Control Concepts - A member of the AIR Control Concepts family.
AIR Control Concepts (AIR) is the largest global platform of leading HVAC, electrical, and controls companies. Operating across North America and expanding into Europe, the Middle East, and Africa, AIR connects local expertise with the scale, resources, and discipline of a larger organization. Our companies operate independently while benefiting from shared resources, technical expertise, and long-term investment. The result is consistent execution, stronger performance, and the ability to scale with purpose.
Backed by Blackstone and headquartered in Norfolk, Virginia, AIR is building a more connected, capable, and forward-looking industry.
Check out our website: AIR Control Concepts | HVAC Partnerships, Growth & Support Across North America
Description:
We are seeking an organized and detail-oriented individual to join our admin team. The ideal candidate will be responsible for keying AP invoices and providing additional administrative support. This role requires strong communication skills, proficiency in Microsoft Suite, and adaptability to be able to assist across departments.
Essential Functions:
Review and enter vendor invoices, carefully and efficiently, communicating any required adjustments to the proper individual(s).
Provide administrative support including data entry, document preparation, and reporting.
Utilizing service software to maintain accurate records.
Creation and management of purchase orders, as needed.
Office duties, such as filing, copying, scanning.
Experience:
High School degree or equivalent required
Excellent verbal and written communication skills.
Understanding of accounts payable functions.
Ability to collaborate, work independently, and work closely with other departments.
Demonstrates ability to take initiative and use sound judgment and discretion.
Self-motivated and proven ability to work effectively with minimal supervision.
Strong Organizational and analytical skills, adaptability, and problem-solving abilities.
Preferred:
3 years’ Accounts Payable experience preferred
Demonstrates proficiency in ERP systems, with experience in Infor FACTS or Oracle Fusion preferred.
Benefits:
We offer a competitive and comprehensive benefits package, including:
Health & Wellness – Medical, dental, vision, and life insurance coverage to support your well-being.
Financial Security – 401(k) retirement plan with company match and short/long-term disability coverage.
Work-Life Balance – Paid time off (PTO), paid holidays, and an employee assistance program (EAP).
Professional Development – Ongoing training opportunities and support for continuing education.
The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.
The Company complies with disability laws and provides reasonable accommodations to qualified individuals.
Skills Required
- High School degree or equivalent
- Excellent verbal and written communication skills
- Proficiency in Microsoft Suite
- Understanding of accounts payable functions
- Ability to collaborate, work independently, and work closely with other departments
- Demonstrates ability to take initiative and use sound judgment and discretion
- Self-motivated and proven ability to work effectively with minimal supervision
- Strong organizational and analytical skills, adaptability, and problem-solving abilities
- 3 years Accounts Payable experience
- Demonstrates proficiency in ERP systems
- Experience with Infor FACTS
- Experience with Oracle Fusion
What We Do
AIR Control Concepts is a leading global platform for commercial HVAC, electrical, and controls companies operating across North America. The company partners with and supports a network of operating companies by providing shared resources, technology, and strategic support. AIR connects local expertise with global scale, offering full life cycle mechanical solutions including equipment, services, and parts to diverse sectors including healthcare and residential.
