Administrative Assistant (55982)

Providence Hospitality Partners is based in Denver, Colorado, and founded in 2002. We strive to operate hotels where every guest wants to stay, every associate wants to work, and every investor wants to own. We encourage and support each associate to achieve clearly defined objectives, and we pursue a proactive position to enhance the wellbeing in our communities. We provide a corporate culture that values teamwork, a strong work ethic, service to others, and personal balance.

SUMMARY: The Administrative Assistant provides day-to-day administrative support for a team or multiple teams, including calendaring, travel arrangements, correspondence, reporting, research, office equipment, and office supplies. Position will manage some projects, programs, and/or processes.

DUTIES AND RESPONSIBILITIES:

• Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls
• Exercises considerable judgement and discretion in handling requests for appointments and telephone calls
• Distributes daily internal/external mail and overnight packages; sends and distributes faxes
• Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, using individual initiative and as assigned
• Proactively establishes, and maintains highly organized filing system; files correspondence and other records
• Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness
• Meets and greets visitors
• Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained
• Conducts research; compiles and types statistical reports
• Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes
• Orders and maintains supplies; coordinates equipment maintenance
• Manages office petty cash fund and reimbursement procedures
• Assists in development and implementation of department systems and procedures as needed
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
• Assists with special projects as assigned
• Performs other related duties as assigned by management

QUALIFICATIONS:

• Excellent verbal and written communication skills
• Commitment to excellence and high standards
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow
• Strong interpersonal skills
• Ability to understand and follow written and verbal instructions
• Ability to deal effectively with a diversity of individuals at all organizational levels
• Good judgement with the ability to make timely and sound decisions
• Creative, flexible, and innovative team player
• Ability to work independently and as a member of various teams and committees
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Acute attention to detail
• Demonstrated ability to plan and organize projects

EDUCATION AND EXPERIENCE:

• Associate's degree (AA) or equivalent, three to five years related experience, or equivalent combination of education and experience

COMPETENCIES:

• Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity--Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Safety and Security--Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Attendance/Punctuality--Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability--Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally required to stand and walk
• Occasionally required to walk
• Continually required to sit and utilize hand and finger dexterity to use a keyboard and office equipment

SALARY: $40,000-40,495.12/yr

HOURS: Monday through Friday between the hours of 8 AM and 5 PM

BENEFITS:

• Medical, Dental, and Vision Insurance
• Company paid Basic Life and AD&D Insurance
• 401(k) with Company match
• Paid Time Off and State required Sick Pay
• 8 Paid Holidays
• Hotel discounts by brand
• Voluntary Short-Term and Long-Term Disability