Administrative Assistant 4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the TimeDescription

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems is seeking an experienced Administrative Assistant 4 to support the Global Surveillance organization onsite in Melbourne, Florida.

This position will report to the Multi-Domain Command and Control, Production Senior Director.

Key responsibilities include performance of all administrative and support functions for the director and other PM leaders inside the Production program area. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones, and with Government counterparts.  This position will also coordinate travel and expenses for domestic and international travel.

The position requires a self-motivated professional who is skilled in a full range of administrative support functions; including answering phones, ordering supplies, coordinating security related functions, travel arrangements, planning team engagement activities, filing expense reports, coordinating meetings across multiple calendars, managing/coordinating guests, supporting the program group’s day-to-day administrative needs including facility requirements, and coordinating the new employees’ onboarding process.

Key Responsibilities

• Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
• Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions
• Make domestic and international travel arrangements and process expense reports in a timely manner for assigned staff

• Attend staff meetings, publish agendas and follow-up on action items
• Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering
• Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate
• Manage and/or support special projects as assigned
• Provide back-up support for other administrative staff as needed
• Greet employees and visitors in a courteous and friendly manner
• Check visitor identification, issue visitor badges, and record visitors’ arrival and departures times
• Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items
• Provide inventory oversight and ordering/purchasing support for office supplies
• Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
• Gathers, compiles and reports on information relevant to supervisors’ assignment.
• Meeting support: preparing rooms ahead of meetings, logging in to the computer, joining teleconference, opening files; managing catering, coffee/water service, as required.
• Manage conference rooms on site (scheduling, stocked with materials and equipment, etc…)
• Manage facility footprint, coordinate with facilities team ongoing needs and changes
• May take and transcribe dictation.

The position requires a positive team player who is flexible in attitude and dedication, with the experience and ability to effectively interface with all levels of Northrop Grumman leadership and support organizations, and customer management.

Basic Qualifications - Administrative Assistant 4

• High School diploma/GED with at least 6 years’ experience as an administrative assistant or similar
• Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)
• Strong interpersonal, communication and organizational skills
• Ability to obtain and maintain a US Government Secret security clearance

Preferred Qualifications

• Active US Government Secret or Top-Secret security clearance
• Proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel
• Experience with the paperwork and procedures pertaining to United States Status of Forces Agreements (SOFA)   
• Experience in planning, coordinating and overseeing catering for corporate meetings
• Strong proofreading and document preparation skills

This is a non-exempt, hourly position

Primary Level Salary Range: $57,500.00 - $95,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.