Administrative Assistant (26050)

GEMTEC is a growing firm with offices throughout Atlantic Canada and in Ontario, and we are looking for a motivated and skilled Administrative Assistant to join our Team. GEMTEC management understands that creative, talented employees are assets, and that investing in employee development is an investment in our firm. We strive to have employees that are multi-faceted and versatile with a variety of skills.

We are seeking a temporary (end date is March 2027) full-time Administrative Assistant to join our team in our Ottawa, ON office. This role will involve providing crucial support to the office and as such involves being proactive and organized with a strong administrative background and a willingness to contribute hands-on support.

Main Duties:

• Provide and maintain confidential administrative support for the Ottawa team.
• Daily administration tasks including ordering and management of office supplies, and electronic and physical file maintenance.
• Proficient in Microsoft Office Suite, including Excel and Word, with a working knowledge of Adobe software programs.
• Support the editing and formatting of technical letters/reports, including date entry.
• Ensure accuracy, clarity, and adherence to company standards in all written documentation.
• Respond to emails, answering/direct phone calls, greet clients, and receive office deliveries.
• Procure and manage office supplies and equipment.
• Willing to step up to support in a variety of areas as opportunities present themselves.
• Performing other related duties as required.
• Adhering to all company policies.

Educational & Experience Requirements:

• Community College diploma or equivalent in office administration or a related field is a plus.
• Strong computer skills, with proficiency in the Microsoft Office Suite and Adobe software programs.
• Strong communication, organizational, interpersonal, and multitasking abilities.
• Proven experience as an administrative assistant.
• Ability to work independently and collaboratively within a team.
• Overtime may be required during peak times and to meet client deadlines
• Must have a valid driver’s license and access to personal vehicle.

The good stuff you get:

• Hourly pay rate of $20 - $24 per hour
• Full-time position working 37.5 hours per week
• Health and dental benefits
• Year-end profit-sharing bonus
• Office year-end closure (paid time off between Christmas and New Years)
• RRSP Matching including employer contributions

Interested individuals, click here to apply: https://gemtec.bamboohr.com/careers/331 

In alignment with Ontario’s Employment Standards Act and pay‑transparency requirements, GEMTEC includes the expected compensation range in publicly advertised job postings for roles based in Ontario. This range reflects what GEMTEC reasonably anticipates paying for this position. Final compensation will be based on the successful candidate’s education, experience, skills, internal pay equity, specific Ontario location, or other factors unrelated to Ontario‑protected grounds.

If you are a proactive and organized individual with a strong administrative background and a willingness to contribute hands-on support, we encourage you to apply (P&C to add link once approved)

Thank you for taking the time to consider GEMTEC. Only candidates proceeding to the next phase of the application process will be contacted at this time. We encourage you to connect with us on LinkedIn, even if this opportunity isn’t for you, the next one might be!

Should you be selected for an interview and require accommodation of any kind, please kindly help us understand how we can help. Email [email protected].