Administrative Assistant 2

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Administrative Assistant to join our amazing culture.  As an Administrative Assistant, you are a part of a dynamic team that allows you to grow as Convergint grows.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.  

Responsibilities:

• Bookings: Project and CSP
  • Projects:
    • Preliminary review of booking package to ensure it meets minimum booking requirements (PO vs signed agreement, minimum GM met, vendor quotes are valid, valid invoicing agreement, etc)
    • Set up review call
    • Make booking package modifications, process through iQuote and book in iFinance. Make sure project name matches 460 naming conventions.
    • Create booking folder in Sharepoint, make sure package has all documents that are labeled clearly. (iTrac? Wrike?)
    • Send welcome letter.
  • CSPs:
    • Review for complete and accurate information.
    • Process in iQuote/iFinance. Generate the sharepoint folder.
    • Update service invoicing rates sheet.
• Project Closeout
  • Complete the iFinance closeout process.
  • Verify all relevant documents are added to project folder (final BOM, programming matrix, warranty letter/acceptance letter, commissioning report).
• Document management + Office Admin
  • Subcontractor onboarding and management
  • AP assistance
  • Social Responsibility Day + other special event coordination (BCA, I&D, Safety Jamboree, Winter Holiday party, etc)
  • Submittals?
  • Request and manage COIs.
  • Notary

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Administrative Assistant.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry.  We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

• Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
• Under minimal supervision, provides a wide range of general administrative support to colleagues in the office and/or field.
• Responsible for scheduling meetings, making travel arrangements, arranging events and other projects as assigned.
• Responsibilities may also include assisting with accounting/bookkeeping duties.
• May provide direction and coaching to less experienced Administrative Assistants or other office staff colleagues.

What You’ll Need

• Strong planning and organizational skills.
• Excellent written and verbal communication skills.
• Very adaptable – responds effectively to changes in situation or information; ability to influence others and build consensus using good written and verbal communication skills.
• Customer service oriented.

Company Benefits

Convergint fosters a supportive, accessible, and inclusive environment in which all individuals are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits:

• 10 Company Holidays and Paid Time Off starting at 13 days annually
• Fun & Laughter Day Off
• Medical, Dental & Vision Plan
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Tuition reimbursement
• Competitive salary and compensation plan
• Vehicle reimbursement plan or company vehicle
• Corporate Social Responsibility Day
• Cell phone reimbursement (if applicable)
• Paid parental leave

Requirements:

Education: College degree, trade school or equivalent experience

Minimum Experience: 3-5 years office management or equivalent

Preferred Experience: (but not required):  

• Accounting, bookkeeping, and/or financial

Pay Range: $25-30/HR USD

Please note that this job posting includes salary information for the assigned target market range within the primary geographic region the requisition is posted.  If the position is posted in multiple locations or is a remote position, the salary range may vary.  Individual pay rates will, of course, vary depending on the job, department, and location, as well as the individual skills, experience, certifications, specific licenses, and education of the applicant.

Convergint is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.