Administrative Assistant (1.0 FTE Day)

At Franciscan, our Administrative Assistants provide administrative support to ensure efficient operation of the office/department. This role is critical as it deals with a diverse group of external stakeholders, as well as internal contacts at all levels of the organization, and must maintain strict confidentiality of sensitive information.

WHO WE ARE

Franciscan Health is a leading healthcare organization dedicated to providing exceptional patient care and promoting health and wellness in our community. Our mission is to ensure that every patient receives the highest quality of care through innovation, compassion, and excellence. With 11 ministries and access points across Indiana, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers who provide compassionate, comprehensive care for our patients and the communities we serve.

WHAT YOU CAN EXPECT

• Performs office functions including answering telephone and email requests, taking meeting minutes, keyboarding, filing, faxing, scanning, photocopying, conducting research and producing written communications.

• Researches, prioritizes and follows up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

• Maintains sensitive and confidential records, such as board and committee meeting minutes, financial reports, contracts and agreements, and other official records; ensures records are maintained in accordance with regulations and organizational procedures.

• Assists with financial transactions which may include budget preparation assistance, invoice coding and approval, and expense management.

• Coordinates meetings and special events including but not limited to the coordination of required materials, securing locations, managing list of attendees, ordering food and coordinating speakers and vendors.

• Develops and coordinates outgoing reports, correspondence, and other materials to proper destinations/recipients.

• Monitors inventory needs for required department equipment and supplies; places orders as required to maintain appropriate inventory levels.

QUALIFICATIONS

• Associate Degree Preferred

• High School Diploma/GED Required

• 1 year Physician Practice Clerical Required

• 1 year Customer Service Required

EQUAL OPPORTUNITY EMPLOYER

It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law.

Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights.

Franciscan Alliance is committed to equal employment opportunity.

Franciscan provides eligible employees with comprehensive benefit offerings. Find an overview on the benefit section of our career site, jobs.franciscanhealth.org.