Administrative Assistant (0,5-0,7 FTE)

Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious? Are you always solving? Then we’d like to meet you and bet you’d like to meet us.

Ashland has an exciting opportunity for an:

Administrative Assistant (0,5-0,7 FTE)

to join our A&D organization at our Zwijndrecht manufacturing site in The Netherlands. Research, development and technical support colleagues work side by side on a wide range of projects, creating a collaborative and fast-paced environment. This is a very visible, significant role within the company and the administrative function. This position will report to the Central R&D EMEA Sr. Team Leader.

The responsibilities of the position include, but are not limited to, the following:

• Supporting the WBSO process, ensuring that project documentation, costs, submissions, and assisting records are complete, accurate, and well organized.
• Maintains and monitors time registration data, ensuring accurate reporting, timely submissions, and follow-up of discrepancies.
• Supporting processes in laboratory operations, including procurement, shipments, compliance documentation, and EHS-related activities.
• Support in organizing meetings, events, and visitor activities, providing administrative, logistical, and hospitality support.
• Provides cross-functional administrative support across the A&D organization, connecting teams and ensuring effective support in departmental activities.
• Actively contribute to the organizational goals by taking initiative, executing on goals and focusing on performance and safety
• Improve the organization capacity and capabilities through building collaborative relationships, optimizing diverse talent and utilizing positive communications and influence with others

What This Role Is Not:

• Not a laboratory role – While you will work closely with scientists, laboratory technicians and support R&D activities, this position does not involve conducting experiments, performing laboratory analyses, or developing chemical formulations.
• Not a traditional administrative support position – This role goes beyond routine administrative tasks and requires support in critical processes such as WBSO administration, time registration, and compliance-related record keeping.
• Not a purely clerical role – We are looking for someone who can organize and improve administrative processes, rather than simply processing paperwork or following predefined instructions.
• Not a remote-based position – Close interaction with the laboratory teams, suppliers, visitors, and internal stakeholders means on-site presence in Zwijndrecht is essential.

In order to be qualified for this role, you must possess the following:

• A minimum of MBO Level 3 education or equivalent.
• 3-5 years’ experience in administrative support with the love for chemistry.
• Experience with Office (Word and Excel) and MS-Teams.
• Fluent in English and Dutch.
• Residing in The Netherlands.
• Demonstrated responsible and ethical behavior at all times.
• The ability to help the company drive greater value through understanding the business, making complex decisions and creating the new and different.

The following skill sets are preferred by the business unit:

• Experience with TimeChimp, Stoffenmanager, Coupa.
• Chemistry background like kMLO

Perks of working at Ashland:

• Compensation in accordance with the personnel regulations of Ashland Industries Nederland B.V. Zwijndrecht, based on knowledge and experience.
• Participation in Total Rewards: Ashland Incentive Plan.
• Pension in accordance with the PGB pension regulations.
• Option to participate in the collective health insurance scheme.
• Option to participate in the bicycle plan.
• Option to use fitness facilities at a reduced rate.
• Eligible for Ashland Way Awards
• Referral bonus plan – get a job with us and get paid to refer your friends

More information, and how to apply:

For more information about the vacancy, please contact Aschwin van der Horst, Sr. Team Leader Central R&D EMEA by phone at +31 (0) 642 472 737 or by e-mail at [email protected].

If you are interested in this opportunity, please apply directly via Jobs Hub in Workday.