Administrative and Personal Assistant

Title: Administrative and Personal Assistant

Location: B Capital (Los Angeles)

POSITION SUMMARY:

B Capital is seeking an Administrative and Personal Assistant to provide support to the Co-Founder/Co-CEO reporting directly to the Chief of Staff in the Los Angeles office. This role is comprised of both Administrative Assistant and Personal Assistant duties including taking responsibility in managing the executive’s day-to-day schedule, travel, administrative support as well as personal assistant/family support. Additionally, the individual will work as part of the broader B Capital team by corresponding with other Executive Assistants and team members in our global offices on daily tasks and long-term initiatives. This is an in-office role and will need an individual to work out of the Manhattan Beach office daily and have the ability to drive around town for personal support.

KEY RESPONSIBILITIES:

Administrative Support:

• Manage an ever-changing complex calendar with an understanding of business priorities to offer alternatives and considerations as needed to maximize the team’s time and efficiency.
• Schedule, coordinate and oversee a wide variety of internal and external meetings that are both on-site and off-site.
• Organize complex domestic and international travel arrangements. Anticipate and coordinate point-to-point travel and logistical needs.
• Organize and prepare materials in advance of meetings, maintain files and record keeping systems, including files that may be confidential.
• Prepare and submit expenses in accordance with company guidelines.
• Provide support to B Capital's external visitors and guests by assisting with meeting setup, catering and logistics.
• Support business objectives under guidance by building relationships with clients and clients’ assistants to coordinate schedules and facilitate information flow.
• Provide general administrative support, including managing mail, faxing, filing, and any ad hoc projects that may arise.

Personal Support:

• Assist with any family needs including errands, house management and school/kid-related activities, school pick-ups and drop-offs as needed
• Manage the family calendar with school reminders and assignments
• Help with school assignments and homework as needed
• Be the point of contact with various tutors, sports and activity instructors
• Organize family travel (bookings, logistics, activities, itinerary)
• Liaise with personal business manager and CPA as needed
• Assist with personal reminders and paperwork

DESIRED QUALIFICATIONS & SKILLS:

• 4+ years of experience working in a fast-paced environment supporting senior executives
• Strong knowledge in Microsoft Office, including Outlook, Word, Excel and PowerPoint is a plus
• Ability to occasionally work outside normal office hours to accommodate global time zones, including responding to timely e-mail requests as needed
• Prior experience working as an Assistant is preferred

ABOUT B CAPITAL:

B Capital invests globally in extraordinary founders and businesses shaping the future through technology. With more than $7 billion in assets under management and dedicated stage-based funds, the firm focuses on seed to early- and late-stage venture growth investments, primarily in the technology, healthcare and climate sectors. Founded in 2015, B Capital has an integrated, global team across locations in the U.S. and Asia. The firm’s value-add platform, together with the consulting expertise of its strategic partner, The Boston Consulting Group, provides entrepreneurs with the tools and resources to scale quickly and efficiently, expand into new markets and build market-leading businesses. For more information, click here.

B CAPITAL GROUP CORE VALUES:

• Generosity: We’re collaborative and always willing to share our time and knowledge. 
• Resilience: We’re persistent and determined to succeed, persevering through challenges and seeing change as an opportunity.
• Open-mindedness: We’re curious and welcoming. Our global perspective and commitment to diversity, equity, and inclusion make our culture stronger and more innovative. 
• Will: We believe in the companies we’ve invested in and we’ll do everything in our power to help them change the world for the better.
• Teamwork: We value our relationships above all. We work hard to build trust and respect with founders, investors, partners and colleagues. 
• Humility: We add value by going beyond for founders and LPs. We strive to let our work speak for itself. 

The salary range is $70,000 - $90,000 and will be commensurate according to relevant experiences.

The salary range applies to California candidates only. The actual salary may be subject to change.