Role Description
We are looking for a precise, organized, and reliable person to independently manage all administrative activities of our office. The successful candidate will be the key contact person for all back-office administrative operations.
Key Responsibilities
- Issuance and control of incoming and outgoing orders and invoices
- Control of payments, collections, and deadline monitoring
- Document archiving (physical and digital) and records management
- Preparation of monthly administrative reports for management
- Close coordination with operations and sales departments
- Preparation of documents
- Ensuring compliance with regulatory and fiscal obligations
- Coordination with customers and forwarders
- Management of qualifications and relationship with key suppliers
Required Qualifications
- Bachelor's degree in finance, Administration, or related field
- Minimum 3-5 years of experience in administrative roles
- Excellent knowledge of Italian accounting standards (VAT, Electronic Invoicing)
- Proficiency with management software and Microsoft Office
- Accuracy, organization, and ability to work under pressure
- Discretion and reliability in handling sensitive data
- Good communication skills and ability to work in a team
- Fluency in English, command of Spanish will be a plus
What We Offer
- Professional and collaborative work environment
- Opportunities for growth and increased responsibility
- Competitive salary based on experience
- Additional benefits: welfare programs, partial remote work, bonuses
Skills Required
- Bachelor's degree in finance, Administration, or related field
- Minimum 3-5 years of experience in administrative and accounting roles
- Excellent knowledge of Italian accounting standards (VAT, Electronic Invoicing)
- Proficiency with management software and Microsoft Office
- Accuracy, organization, and ability to work under pressure
- Discretion and reliability in handling sensitive data
- Good communication skills and ability to work in a team
- Fluency in English, command of Spanish will be a plus
What We Do
Blackstone believes that great people make great businesses. Customers choose Blackstone for talented crews to service all of their critical rotating equipment needs. Blackstone services turbomachinery throughout the oil and gas industry including: refining, LNG, petrochemical and other process and power applications. Blackstone’s service network routinely installs commissions, overhauls, and repairs equipment from any original manufacturer. Customers rely on Blackstone’s consistent quality and transparent approach. Blackstone’s field crews are built with quality, safety, and trust in mind; deep domain knowledge and a value-added work ethic is the backbone of Blackstone’s culture. Blackstone does business the right way, every time. Blackstone works closely with owners and customers to plan and execute outages that meet project schedules and embrace a "zero incident" culture. Blackstone currently services Turbomachinery equipment from many OEMs, including: General Electric, Siemens, Alstom, Mitsubishi Heavy Industries, Toshiba, Rolls Royce, Solar, Nuovo Pignone, Dresser, Burkhardt, Neuman and Esser, Elliot, Sulzer, Flowserve, etc. We will be expanding this year into servicing motor and drive work for legacy Ansaldo, now owned by Nidec. This will include their medium voltage drives and AC motor selection for western Canada.
