The Role
Manage daily office operations, vendor relationships, travel and hotel bookings for field staff, asset assignment tracking, petty cash and expense reconciliation, official correspondence with institutions, archive and document management, and support accounting and external administrative errands.
Summary Generated by Built In
We are seeking a proactive and highly organized Administrative Affairs Specialist to manage our daily office operations in Zonguldak. This role will serve as the backbone of our administrative processes, ensuring seamless travel coordination for our field teams and managing official communications with local institutions.
Tasks
* Manage day-to-day office operations, facility needs, and supplier relationships (stationery, cleaning, etc.)
* Coordinate comprehensive travel arrangements and hotel bookings for field staff (booking, tracking, and troubleshooting)
* Track and record the assignment of company assets (laptops, phones, SIM cards, etc.) to employees.
* Manage the office petty cash fund for minor expenses (kitchen supplies, cargo fees, etc.) and reconcile receipts with accounting.
* Draft, review, and track official correspondence with government institutions and external partners
* Maintain organized physical and digital archives for invoices, contracts, and personnel documents
* Support the accounting department with preliminary expense reporting and invoice collection
* Conduct external administrative errands (Notary, Bank, Government Offices) when necessary
Requirements
Location: Must currently reside in Zonguldak, Türkiye (mandatory)
Language: Strong English proficiency in written and verbal communication (mandatory for internal reporting)
Native-level Turkish with excellent command of grammar and official correspondence style (essential for local operations)
Skills:
* Advanced proficiency in MS Office (Excel, Word, Outlook)
* Strong negotiation skills for vendor and hotel management
* Ability to solve problems quickly and stay calm under pressure
Personal Attributes:
* High attention to detail and strong follow-up skills
* Adaptable and available to handle occasional travel-related emergencies for field staff
* Trustworthy and capable of handling confidential information
_Note: Only candidates currently living in Zonguldak, Türkiye with strong English skills will be considered._
Tasks
* Manage day-to-day office operations, facility needs, and supplier relationships (stationery, cleaning, etc.)
* Coordinate comprehensive travel arrangements and hotel bookings for field staff (booking, tracking, and troubleshooting)
* Track and record the assignment of company assets (laptops, phones, SIM cards, etc.) to employees.
* Manage the office petty cash fund for minor expenses (kitchen supplies, cargo fees, etc.) and reconcile receipts with accounting.
* Draft, review, and track official correspondence with government institutions and external partners
* Maintain organized physical and digital archives for invoices, contracts, and personnel documents
* Support the accounting department with preliminary expense reporting and invoice collection
* Conduct external administrative errands (Notary, Bank, Government Offices) when necessary
Requirements
Location: Must currently reside in Zonguldak, Türkiye (mandatory)
Language: Strong English proficiency in written and verbal communication (mandatory for internal reporting)
Native-level Turkish with excellent command of grammar and official correspondence style (essential for local operations)
Skills:
* Advanced proficiency in MS Office (Excel, Word, Outlook)
* Strong negotiation skills for vendor and hotel management
* Ability to solve problems quickly and stay calm under pressure
Personal Attributes:
* High attention to detail and strong follow-up skills
* Adaptable and available to handle occasional travel-related emergencies for field staff
* Trustworthy and capable of handling confidential information
_Note: Only candidates currently living in Zonguldak, Türkiye with strong English skills will be considered._
Skills Required
- Currently reside in Zonguldak, Turkiye
- Strong English proficiency in written and verbal communication
- Native-level Turkish with excellent grammar and official correspondence style
- Advanced proficiency in MS Office (Excel, Word, Outlook)
- Strong negotiation skills for vendor and hotel management
- Ability to solve problems quickly and stay calm under pressure
- High attention to detail and strong follow-up skills
- Adaptable and available to handle occasional travel-related emergencies for field staff
- Trustworthy and capable of handling confidential information
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The Company
What We Do
Founded in 2021, Cyrops Cyber Security Inc. was established with the aim of producing innovative solutions for the current and future needs of the international cyber security market using its young and dynamic team. Today, the company has determined cyber security, an integral part of technology, as its main field of activity and supports this mission through the development of modern software projects.
