Administrative Accounting Coordinator
Charlottesville, VA | Full-Time | Onsite
Compensation is commensurate with experience.
We are looking for an organized and self-motivated Administrative Accounting Coordinator to support both financial and office operations for a growing organization in Charlottesville, Virginia. This is a fully onsite position offering the opportunity to take ownership of key bookkeeping, administrative, and office support functions.
The successful candidate will have experience handling accounting-related responsibilities, maintaining accurate records, and ensuring smooth day-to-day office operations. This role is ideal for someone who enjoys working independently, stays highly organized, and thrives in a fast-paced professional environment.
Key Responsibilities
- Process and verify invoices while ensuring timely and accurate recordkeeping
- Oversee accounts payable and accounts receivable activities
- Perform account reconciliations and support general bookkeeping functions
- Maintain financial records and administrative documentation in an organized manner
- Coordinate with vendors regarding payments, invoices, and account inquiries
- Provide administrative support to ensure efficient office operations
- Manage incoming communications, including phone calls, emails, and correspondence
- Assist with reporting, data tracking, and special projects as assigned by leadership
- Support internal processes and help maintain operational efficiency across the office
Required Qualifications
- Prior experience in bookkeeping, accounting support, office administration, or a related role
- Hands-on experience with accounts payable, accounts receivable, and invoice processing
- Strong attention to detail and commitment to accuracy
- Excellent organizational and time-management skills
- Ability to prioritize tasks and work independently with minimal supervision
- Professional written and verbal communication skills
- Proficiency with Microsoft Office applications, particularly Excel
Preferred Qualifications
- Experience using accounting, bookkeeping, or financial management software
- Previous experience supporting both administrative and accounting functions within an office setting
Ideal Candidate Profile
- Dependable, accountable, and proactive
- Strong analytical and problem-solving abilities
- Comfortable managing multiple responsibilities in an onsite environment
- Positive attitude with a collaborative, team-focused approach
- Takes initiative and demonstrates ownership of assigned responsibilities
Skills Required
- Prior experience in bookkeeping, accounting support, office administration, or a related role
- Hands-on experience with accounts payable, accounts receivable, and invoice processing
- Strong attention to detail and commitment to accuracy
- Excellent organizational and time-management skills
- Ability to prioritize tasks and work independently with minimal supervision
- Professional written and verbal communication skills
- Proficiency with Microsoft Office applications, particularly Excel
- Experience using accounting, bookkeeping, or financial management software
- Previous experience supporting both administrative and accounting functions within an office setting
What We Do
Qualdoc is a global organization providing industrial staffing, contract manufacturing, and supply chain management services. They specialize in engineering support, metrology, and quality assurance for sectors including aerospace, automotive, oil and gas, and power. The company focuses on building partnerships to ensure speed-to-market and low-risk manufacturing, offering services ranging from prototype development to high-volume production and in-country procurement support for clients worldwide.
