Administration Supervisor

At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.  

Reimagine What’s Possible 

PRINCIPAL ACCOUNTABILITIES

Administrative & Office Management

• Lead end‑to‑end office administration for SAP main office and satellite locations in South China, covering facilities, office services, security, environment, and employee experience.
• Guide and align administrative practices across SAP plants and JVs in compliance with company policies.
• Manage office maintenance programs, service improvements, and administrative projects within approved budgets, including coordination of IT‑related services.
• Lead vendor management (e.g. cleaning, canteen, shuttle bus, office services) to ensure service quality and cost efficiency.
• Oversee administrative asset management, including PCs, office equipment, and related resources for sales and office teams.
• Act as the primary administrative focal point for SAP, coordinating with HR, EHS, Finance, IT, and other functions under delegated authority from the Deputy General Manager

Travel, Expense & Logistics Support

• Lead administrative support for domestic and international travel, including hotel arrangements, transportation, site visit coordination, and visitor support.
• Oversee T&E administration, including company credit card management and monthly Ctrip bill review.
• Manage car rental arrangements for sales teams to ensure cost control and policy compliance.
• Organize management meetings and employee engagement activities, including logistics and accommodation arrangements.

GM Assistant & Executive Support

• Provide comprehensive administrative support to the General Manager, including calendar management, travel coordination, meeting organization, follow‑up actions, and expense review.
• Support effective coordination and communication between the General Manager and sub‑regions, functions, JV partners, and external stakeholders.
• Maintain smooth internal and external communication channels, including liaison with relevant government authorities, as required.

Business License, Chop & Compliance Management

• Manage business licenses for all SAP entities, including renewals, updates, filings, and tracking.
• Lead companies chop usage management, including training, governance, and periodic internal audits to ensure policy compliance.

Safety, Business & Project Support

• Lead office safety management in coordination with the EHS team, including safety performance tracking and regular office safety reviews.
• Take the lead or participate in cross‑functional and regional projects as assigned, including LIN Ambassador initiatives and emergency HRO support when required.

SIP Administrator

• Manage SIP calculation for SAP LB & MB and Prism programs, including data collection, validation, troubleshooting, and reporting.
• Prepare SIP payout summaries and respond to SIP‑related inquiries; conduct SIP training for the sales team.
• Ensure all SIP results are subject to required validation and final approval by the relevant General Manager(s).

QUALIFICATIONS

• Experience:
  • Minimum 10 years in Administration or related functions.
  • At least 5 years in supervisor role within a multinational company operating in China.
• Education:
  • Bachelor’s degree in Commercial or related disciplines.
• Skills & Competencies:
  • Integrity & Ethics: Demonstrates strong adherence to the Code of Conduct and company values
  • Leadership: Proven supervisory and team development capability
  • Collaboration: Strong interpersonal skills and ability to drive cross‑functional alignment
  • Multitasking: Ability to prioritize multiple tasks based on urgency and importance
  • Communication: Fluent in written and spoken English with strong presentation skills
  • Familiarity with SAP, Concur/Ctrip, and standard office systems is preferred

We are the world’s largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future. 

At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.