Administration & Project Coordinator - D365 Implementation - Contract

JOB TITLE:                     Administration & Project Coordinator – D365 Implementation - Contract

LOCATION:                  Aylesford, Kent

WORKING HOURS: 8am - 4.30pm. Office based

A little bit about the role..

We are looking for a proactive Administration & Project Coordinator to support the delivery of a Microsoft Dynamics 365 F&SCM implementation.

This role will provide essential support to the Project Manager, ensuring smooth day-to-day & operational activities are planned, scheduled & executed throughout the lifecycle of the project

Playing a key role in managing communications, tracking actions, maintaining records in Microsoft toolkits, including Azure DevOps, and ensuring meetings, shared sessions and other such appointments, are defined, organised and documented with any follow ups attended to.

Some of your key responsibilities

Coordination & Support

• Provide day-to-day support to the Project Manager.
• Maintain plans, trackers, and status updates including RAID logs.
• Coordinate activities, ensuring tasks and deadlines are tracked and key accountabilities are met.
• Follow up on actions and outcomes throughout the project.
• Create & maintain documentation & reporting suites.
• Prepare status reporting and updates, ensuring these are accurate & readable.
• Support communication flow, acting as a central point of contact for queries, questions & feedback.
• Liaise with internal teams, external partners, and wider stakeholders.

Meetings, Planning & Tracking

• Schedule and organise meetings, workshops, stand-ups & so on.
• Take clear and structured notes, capturing key points, decisions and actions.
• Distribute actions to the responsible owners, tracking progress to completion.

• Maintain and update Microsoft toolkits, including Azure DevOps, with links, notes, attachments.
• Ensure all tasks, issues, bugs, and changes are logged and tracked appropriately.
• Support the wider stakeholders & teams in using shared resources & apps, workspaces & keeping boards accurate and up to date.

• Experience working within structured project methodologies (Agile, Waterfall, or hybrid).
• Understanding of project governance (RAID logs, reporting, tracking.)
• Knowledge of Microsoft toolkits, including Azure DevOps.
• Experience in fast-paced implementation projects.
• Excellent written and verbal communication skills.
• Embodies our company people values:
• Excellent written and verbal communication skills
• You embody our company people values:
• Teamwork - Collaborate effectively with humility, appreciating and integrating individual skills and perspectives to achieve collective goals.
• Committed - Dedicate yourself fully to your role, going above and beyond with self-motivation and loyalty to achieve individual, team, and company goals.
• Ownership - Take full responsibility for your work, performance, and conduct, acting with integrity, staying organised, and learning from feedback and mistakes.
• Positive - Approach tasks with optimism and innovation, viewing challenges as opportunities, and bringing energy and enthusiasm to inspire and motivate others.
• Responsive - React quickly and effectively to needs and feedback, prioritising tasks with urgency, embracing change, and maintaining a proactive approach.

Our Culture & Values

Pineapple is a global leader in designing innovative furniture solutions for challenging environments. Founded in 1975 as a family-run business, we now operate worldwide, with headquarters in Kent (UK) and offices in France, Germany, and the USA and a team of over 200 employees.

We create mindfully designed furniture that not only works effortlessly and looks great, but also fosters a calm, supportive, and inspiring environment.

Join Pineapple and be part of a team dedicated to making a real difference through quality, innovation, sustainability, and exceptional customer care.

At Pineapple, we foster a positive, inclusive, and vibrant workplace where teamwork and people truly matter. Recognised as one of The Sunday Times Best Places to Work 2024 and 2025, our culture celebrates collaboration, positivity, and shared achievement.

What we offer you

• We were proudly featured in The Sunday Times as one of the Best Places to Work 2024 & 2025
• Competitive pay
• Pension scheme
• A Healthcare Cash Plan – You can claim for medical expenses, dental or optical services, as well as access to 100s of deals and discounts
• 23 days annual leave + UK bank holidays
• An extra day’s leave for your birthday
• All new starters, we'll plant a tree in your honour. We currently have trees planted in the UK, Tanzania, Uganda, Kenya, and Madagascar
• Sustainability-focused – We’re committed to reducing our environmental impact through low carbon operations, renewable energy, and recycled materials
• Regular team socials and events, including summer and Christmas parties. As well as football and netball teams, and other ad hoc events
• Monthly pizza Friday
• Enjoy free fruit, snacks, hot drinks, and cold beverages
• Employee referrals bonus scheme
• Access to our Learning & Development platform, offering a wide range of online courses, certifications, and professional development tools to support your career growth and skill enhancement
• High-quality office environment
• Free onsite parking / within walking distance from the train station

We are an equal opportunities employer. We welcome applications from all suitably qualified persons. We are committed to preventing modern slavery and ensuring fair recruitment practices.

Agencies we know where you are if we need any support, thank you for your interest in working with Pineapple.