About Toll Group
At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com
We are seeking a detail-oriented and proactive Administrative Executive to join our team based in Bayan Lepas, Penang.
Key Responsibilities:Coordinate with finance on payments, invoices, and receipts.
Maintain records of office assets and perform monthly stock checks.
Manage office supplies and ensure timely replenishment.
Handle employee dental and optical claims.
Administer meeting and training room bookings.
Maintain vendor contracts and filing systems.
Arrange travel and accommodation for visitors.
Coordinate maintenance and repairs with vendors.
Manage courier and document delivery.
Diploma/Degree in Business or related field (preferred).
Minimum 1 year admin experience (fresh grads welcome).
Good communication and organizational skills.
Proficient in Microsoft Office.
High integrity and confidentiality.
Strong time management and multitasking skills.
Good problem-solving and teamwork abilities.
Apply now and grow your career with us!
What moves you?
At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.
Are you excited about this role but are concerned you don’t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you’re interested in this role but your past experience doesn’t align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.
At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.
To find out more about us visit www.careers.tollgroup.com
You must be entitled to work in Malaysia and be prepared to undertake pre-employment checks including a criminal history check and medical.Skills Required
- Diploma or Degree in Business or related field
- Minimum 1 year administrative experience (fresh graduates welcome)
- Good communication skills
- Good organizational skills
- Proficient in Microsoft Office
- High integrity and ability to maintain confidentiality
- Strong time management and multitasking skills
- Good problem-solving skills
- Ability to work well in a team
- Entitled to work in Malaysia and able to undertake pre-employment checks (criminal history check and medical)
What We Do
At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 25 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com Every minute, every day, in countless decisions, transactions, interactions and innovations, people and businesses move the world forward. Making moves that define markets and power industries. Moves that impact economies and empower communities. And it’s here that we are at our best because the only way that our customers can keep moving is if we do, harnessing deep passion and experience from across our organisation to help these moves happen. So, at the very moment when our customers need us, we bring together the best of who we are, so they can be at their best. That’s why we never settle. Why we strive for excellence in everything we do. Why we put passion behind every ounce of progress. Why we pull together to deliver success. And then reach further still, to anticipate what’s next. At Toll, we do more than just logistics. We move the businesses that move the world.
