Who we are
Since 1843, The Economist Group has championed independence, excellence and openness, helping people understand and tackle the critical challenges shaping the world. Today, we are building on that legacy as a global media and information-services company powered by digital innovation, analytical rigour and evidence-based insight.
Across our three businesses -The Economist, Economist Enterprise and Economist Education - we deliver trusted analysis and insights to individuals and organisations in more than 170 countries. United by a shared purpose to drive progress, we empower decision-makers to make sense of change and chart a course through an increasingly complex world.
As a colleague, you will be part of a culture that values ideas, encourages ownership and holds itself to high standards. We invest in people who are curious, thoughtful and adaptable, whether they are launching new products, reporting on global events or harnessing emerging technologies such as AI to improve how we work. Here, fresh thinking is taken seriously, ambition is matched by integrity, and great work is recognised. Working across disciplines, geographies and perspectives, we are united by a commitment to innovation, excellence and creating meaningful impact.
The role
We are seeking an Admin Assistant to provide outstanding support for the office of the CEO. The role will report directly to our Senior Executive Assistant and work closely with the EA to CFO & CLO and the wider Executive Assistant team when time allows.
This position is a role where the candidate will manage day-to-day administrative responsibilities including (but not limited to) coordinating key meetings, guest management, booking travel, invoice and expense processing, event planning, corporate responsibility programmes and ad hoc tasks within the office.
The Admin Assistant will operate with the utmost discretion while working with highly confidential information.
Responsibilities
Stakeholder Engagement: Serve as a primary point of contact for internal and external stakeholders. Use in-depth knowledge of the Group’s businesses and contacts to deal efficiently with or refer enquiries.
Invoice & Expense Management: Code and process invoices and expenses for various business groups including trademarks, marketing and group management. Manage expenses through PeopleSoft, process invoices, support NatWest-related administration and provide payment confirmations where required.
Meeting & Event Coordination: Support the Executive Assistants with high-level internal and external meetings, including refreshments, organising technical support, meeting supplies and guest management. Coordinate wider Group meetings, town halls, new joiner meetings, TEG Conversations and leadership community events. Provide scheduling support for senior stakeholders.
Board Support: Provide administrative support for Board Meetings, Charity Board meetings and the Annual General Meeting. Assist with shareholder correspondence, shareholder letters, annual report activities and the production and distribution of bound copies.
Travel Assistance: Coordinate travel bookings, visa applications and support for the Group travel programme, including new user set-up, account maintenance and general travel enquiries.
Corporate Responsibility & Charitable Trust Administration: Support The Economist Charitable Trust and related initiatives, including donation time matching processes, payment confirmations, volunteering programmes, Project Grants, Give As You Earn schemes and retiree engagement programmes.
Event Planning & Office Engagement: Provide support for office events, seasonal celebrations and employee engagement initiatives. Coordinate venues, restaurant and catering suppliers, affinity group activities, social committee events, Christmas gifting and other internal events.
Office Operations & Procurement: Manage office ordering and supplies, including catering requirements and supplier relationships. Support office operational initiatives and facilities coordination.
Publishing & Communications Support: Assist with the administration and distribution of Cover Books, UK Covers, Economist Diaries, Annual Report materials and internal communications activities.
Planning & Administrative Support: Maintain yearly calendars, support Career Framework administration, manage records and documentation, maintain holiday planning and emergency contact systems, and ensure information is kept accurate and up to date.
Special Projects: Undertake special projects and ad hoc assignments as directed by the Senior Executive Assistant and wider Executive Assistant team, supporting continuous improvement and operational efficiency across the business.
Who you are
Experience as an Admin Assistant or other admin role
Exceptional written and verbal communication skills
Experience with Google Suite
Experience managing highly sensitive information with discretion and professionalism
Strong ability to work well under pressure in a fast-paced environment with a positive attitude
Capacity to work autonomously as well as collaboratively in a team environment
Team player with a positive, can-do attitude and the ability to work independently, show initiative, and think one step ahead
Excellent organisational, multitasking, and prioritisation abilities, with a keen eye for detail and accuracy in all aspects of work
Highly organised; a strategic planner able to create, implement and improve organisational systems with demonstrated project management skills
#LI-Hybrid
Working Arrangements
The majority of our roles operate on a hybrid working pattern, with 3+ days office attendance required.
AI usage for your application
We are an innovative organisation that encourages the use of technology. We recognise that candidates may utilise AI tools to support with their job application process. However, it is essential that all information you provide truthfully and accurately reflects your own experience, skills, and qualifications.
What we offer
Our benefits package is designed to support your wellbeing, growth, and work-life balance. It includes a highly competitive pension or 401(k) plan, private health insurance, and 24/7 access to counselling and wellbeing resources through our Employee Assistance Program.
We also offer a range of lifestyle benefits, including our Work From Anywhere program, which allows you to work from any location where you have the legal right to do so for up to 25 days per year. In addition, we provide generous annual and parental leave, as well as dedicated days off for volunteering and even for moving home.
You will also be given free access to all The Economist content, including an online subscription, our range of apps, podcasts and more.
Skills Required
- Experience as an Admin Assistant or other admin role
- Exceptional written and verbal communication skills
- Experience with Google Suite
- Experience managing highly sensitive information with discretion and professionalism
- Ability to work well under pressure in a fast-paced environment
- Ability to work autonomously as well as collaboratively in a team environment
- Positive, can-do attitude and the ability to think one step ahead
- Excellent organisational, multitasking, and prioritisation abilities with strong attention to detail and accuracy
- Project management skills and ability to create, implement and improve organisational systems
What We Do
The Economist Group is a global media and information-services company that exists to champion progress. Our brands are The Economist, Economist Impact, Economist Intelligence and Economist Education. We provide individuals and organisations with the expertise, insights and perspective to press forward.
Why Work With Us
Our people are at the heart of The Economist Group. Building on 180 years of history, we’re focused on accelerating our digital subscription growth and using technology to reach wider, more diverse audiences. By combining trusted journalism and data with innovative digital delivery, we help individuals, businesses and governments navigate the world
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