Administration Assistant

Company :

About Us:

Hastings Deering (PNG) Limited is one of the largest Caterpillar dealer networks in the world. We sell, service and support the complete range of Caterpillar machinery used in the mining, construction, agricultural, materials handling and government sectors.  Over the last 75 years, we have built a reputation for hiring and developing the industry’s best and delivering an exemplary level of service to our customers and colleagues.

About the Role:

We currently have an excellent opportunity for an Administration Assistant to join our Learning and Development team based in Port Moresby. This role primarily exists to provide administrative support to the Manager and the Business Unit/Section managers in a confidential and efficient manner.

Reporting to the Learning Manager, your competency and experience will include:

• Ensure safety goals are achieved through personal commitment, no harm to self or others and participation in safety initiatives.
• Provide confidential and efficient administrative support to the Manager and others as required
• End-to-end qualifications program management administration, including Enrolment and support, Scheduling and logistics, Completion and records management & Invoicing
• Organize and facilitate meetings including teleconferences, video conferences and Microsoft Teams
• Liaise with trainers, participants, and internal stakeholders to support smooth qualification delivery
• Record and prepare Minutes of meeting
• Prepare weekly reports via Word and Excel as directed for email distribution
• Manage the flow of incoming and outgoing correspondence and initiate follow up actions where necessary
• Arrange conferences (including catering), appointments, travel details, functions and entertainment
• Coordinate and prepare presentations including PowerPoint
• Maintain accurate qualification and compliance data across training management systems
• Perform general administration tasks, e.g. photocopying, scanning, laminating, binding
• Other ad-hoc duties as directed.

About You:

You will bring the following skills and experience to the role:

• Tertiary Qualifications in Office Management or Business Administration.
• Year 12 Certificate is required.
• Minimum two (2) years’ experience working in an RTO (with understanding of the qualifications process).
• Excellent computer knowledge, working with Microsoft Office and workday.
• Proven stakeholder and customer engagement with a high degree of confidentiality, professionalism and confidence.

“Only Port Moresby based candidates are required to apply”

To express interest in this challenging and rewarding role, submit your application including current updated CV, copies of certificates, references, valid police clearance and apply via Workday Career page.

To Apply: Click on the “Apply” button. 

Enquiries: Please call our HR Team on (675) 300 8300

Only Shortlisted candidates will be contacted.

Applications close Friday 13th February 2026.