Admin

Position: Admin
Location: Mumbai, India
Experience: 0-2 years
Type: Full-time
About GreyLabs AI
GreyLabs AI builds Voice AI and Analytics products for the BFSI sector. Our customers are banks, NBFCs, insurance companies, and fintechs and we help them transform how they engage customers, manage collections, and derive intelligence from voice interactions.
We are a Series A Funded company at the scaling stage, with a strong product, a growing customer base, and the ambition to become the dominant Voice AI platform for BFSI in India.
About the Role
We're looking for a hands-on Admin Lead to manage the day-to-day operations of our Mumbai office. This is a foundational role and you'll be the go-to person who keeps everything running smoothly, from office management to vendor coordination, so the rest of the team can focus on building.
What You Will Own
Handle procurement of office supplies, equipment, and consumables
Coordinate with vendors, service providers, and building management
Manage travel arrangements of flights, hotels, and cabs for the team
Support onboarding logistics for new hires wrt desk setup, access cards, assets
Maintain records, contracts, and documentation for admin and compliance purposes
Organize internal events, team offsites, and office celebrations
Handle petty cash, expense tracking, and invoice management
Act as the single point of contact for all office-related needs and escalations
Asset & Inventory Management
Maintain inventory records for laptops, accessories, and office equipment.
Coordinate device allocation and retrieval for employees.
Track stock availability and support forecasting for upcoming hiring requirements.
Manage onboarding and offboarding asset logistics.
Coordinate shipment and collection of company-owned equipment when required.
Ensure asset records remain accurate and updated.
What We Are Looking For
0-2 years of experience in office administration or facilities management
Strong organizational skills with an eye for detail and follow-through
Excellent communication and coordination skills , you work with everyone
Comfortable working in a fast-paced, startup environment with changing priorities
Proactive, resourceful, and able to solve problems independently
Proficiency in Google Workspace
Prior experience at a startup or tech company is a plus
Why Join GreyLabs AI
Be Part of Something Big, Join a Series A funded company at the forefront of Voice AI , a category that's just getting started in India's BFSI sector.
Build from the Ground Up This isn't a maintenance role ,you'll help shape how a fast-growing startup runs its operations from day one.
Direct Access to Founders Work closely with the founding team, get heard, and see your ideas translate into action , no 10-layer approval chains.
Startup Speed, Real Impact In a large company, your work is a drop in the ocean. Here, everything you do directly impacts how the team functions and grows.
Grow as We Grow As GreyLabs scales, so will your role. Early employees grow faster in skills, responsibility, and career trajectory.
Young, Ambitious & Collaborative Team Work with a team that's driven, supportive, and genuinely enjoys what they're building together.
Prime Mumbai Location A well-set-up office in Mumbai with a great work environment and easy accessibility.
Learn the Startup Playbook Get firsthand exposure to how a high-growth AI company operates , invaluable experience that no MBA can teach.
High Ownership, Zero Bureaucracy Own your function completely. No micromanagement, no red tape just trust, responsibility, and results.