Admin Specialist

At QIMA, we’re on a mission to help our clients make products consumers can trust.

Working with over 30,000 global brands, retailers, manufacturers and food growers, we are on the ground wherever products are made. We help businesses secure every step of their supply chain with quality inspections, supplier audits, certifications, and lab testing, all powered by our intelligent digital platform.

Our team of 5,000 QIMates (and counting) across 40 offices and laboratories, are united in our shared passion for innovation and integrity, and guided by our QIMA values in the decisions we make every day. We believe in the work we do, and in making a positive difference in the world. Does this sound like something you’d like to be a part of?

Our Consumer Goods Division is dedicated to helping brands, retailers and manufacturers worldwide deliver safe, quality and ethically made products to their consumers. Every day at work, our inspectors, auditors, and lab techs use their expertise to help safeguard the products you use every day in your home: from clothes and footwear to toys and baby products, to electronics, appliances, and furniture.

Our operations department’s purpose is to deliver our industry-leading services to our clients while ensuring that all the work we do is performed to the QIMA standard of quality

As Admin Specialist you will be responsible for administrative support of QIMA in Vietnam region and report to Admin Leader.

Key Responsibilities:

• Handle phone calls and welcome guests in reception with professional manner

• Manage office cleaning and maintenance, ensure a clean and safe office environment.

• In charge of supplier’s selection & management, contracts negotiation, procurement, et

• Assist on entry and exit of the staff from admin side

• Supervise the receipt and delivery of courier

• Manage payments promptly, dealing with petty cash, ensuring compliance with company

policies and processes

• Support on flights & hotel bookings for QIMA Vietnam staffs and Front-end staffs in Vietnam when needed per their work requirement.

• Responsible for the issuement of all business visa, work-permit and temporary residence card (TRC) of all staffs in & out of Vietnam

• In-charge of tools' allocation for Front-end employees in Vietnam (include laptops, uniforms, badges, etc) 

• Undertake other administrative tasks assigned by direct leader/manager.

Skills & Abilities:

In order to succeed in this role, you should have:

• Good command of English
• Good use of MS office
• Good communication skills, can-do attitude

Education & Experience:

• Bachelor’s degree in business administration, or related fields
• Minimum of 6 months – 1 year of experience in Administration.

If you fit the bill for this position, we’d love to hear from you! Send your resume and cover letter to [email protected]