Admin/Receptionist

Admin/Receptionist

Job Summary

Bloom Ads is growing, and we’re looking for motivated individuals seeking an exciting career in administrative and operations support. The Admin/Receptionist plays a key role in ensuring the smooth functioning of our organization by providing administrative and logistical support to various departments. This position requires strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

In-Office Work Schedule This is a hybrid role, requiring a minimum of 4 days in-office per week.

Main Duties and Responsibilities

Administrative Support:

• Manage and organize electronic and hard copy paperwork, files/folders, documents, and calendars.
  
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
  
• Assist in preparing reports, presentations, and other documents as required.
  
• Maintain office supplies inventory and organization.
  
• Ensure shared office spaces are clean and organized, including trash and recycling bin management.
  
• Provide occasional assistance with reviewing applications and coordinating interview schedules.
  
• Support leadership with general office paperwork and special projects as needed.
  

Logistical Support:

• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
  
• Coordinate logistical aspects of events, conferences, and workshops.
  
• Arrange transportation and accommodations for staff and visitors as needed.
  
• Ensure that facilities and equipment are well-maintained and in working order.
  

Data Entry and Record Keeping:

• Input data into databases, spreadsheets, and other digital platforms accurately and efficiently.
  
• Maintain records of expenses, invoices, receipts, and other financial documents.
  
• Assist with tracking and organizing department files related to budgets and reporting.
  
• Organize and maintain electronic and hard copy filing systems.
  

Communication and Coordination:

• Liaise with internal departments and external partners to facilitate communication and collaboration.
  
• Communicate effectively with team members to relay information, updates, and instructions.
  
• Assist in coordinating projects and tasks to ensure deadlines are met.
  

Other Duties:

• Provide general support to management and staff as needed.
  
• Handle special projects and assignments as assigned by supervisors.
  
• Contribute to the overall efficiency and effectiveness of operations through proactive problem-solving and teamwork.
  

Knowledge and Skills Required

• High school diploma or equivalent; associate or bachelor’s degree preferred.
  
• Proven experience in an administrative or operations support role.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  
• Strong organizational skills with the ability to multitask and prioritize workload.
  
• Excellent communication and interpersonal skills.
  
• Attention to detail and accuracy in work.
  
• Ability to work independently with minimal supervision and as part of a team.
  
• Flexibility and adaptability to changing priorities and tasks.
  
• Knowledge of basic office equipment and procedures.
  

Preferred Qualifications

• Experience handling office paperwork and coordinating documentation.
  
• Familiarity with reviewing applications, resumes, or other candidate materials.
  
• Comfort working with invoices, expense reports, or supporting budget tracking.
  
• Prior experience in a fast-paced office or agency environment.
  

Compensation Range

$45,000 / year (Depending on Experience)
This is the pay range Bloom Ads reasonably expects it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the level of experience, relevant skills, professional certifications, market pay, and demand for the role. Bloom Ads reserves the right to modify this pay range at any time.

Benefits

At Bloom Ads, we invest in you—your well-being, growth, and future.

• Comprehensive medical benefits: health, dental, vision, life, and AD&D coverage
  
• Generous vacation policy
  
• Holiday PTO + Work-from-Home Fridays
  
• Company contributions to 401(k) retirement savings
  
• Paid volunteer hours to support causes you care about
  
• Professional development opportunities
  

Extras That Make a Difference

We foster a culture that values connection, learning, and fun!

• Free snacks (mostly healthy!)
  
• Coffee Thursdays to fuel creativity
  
• Monthly lunch & learns to expand your expertise
  
• Quarterly town halls with food, prizes, and company updates
  
• Team parties and celebrations to recognize achievements
  

About Bloom Ads

Bloom Ads is a rapidly growing advertising agency that combines world-class media capabilities with cutting-edge statistics. We create innovative, cross-channel media plans tailored to deliver measurable results for our clients. Our collaborative culture prioritizes employee well-being and intellectual curiosity.

We are looking for team players eager to make an impact—on our clients, our company, and their own careers. If you thrive in a dynamic environment that encourages creativity and innovation, Bloom Ads is the place for you.

Join our certified women-owned, fully-integrated media agency specializing in building custom-crafted, cross-channel media plans focused on innovation, creativity, and measurable results.

Additional Information

The job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties may be modified or added based on the needs of the organization.

Travel to and from client and vendor sites in a personal vehicle is required in this position. The preceding functions have been provided as the types of work performed by the employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. This job description does not promise or imply that the functions listed are the only duties to be performed or that the position may not change or be eliminated; the responsibilities are many, various, and not limited to those written in this document.