Client Liaison & Information Management: Serve as the dedicated professional contact for customers, translating their requirements into actionable instructions for the site team.
Financial Control & Reporting: Maintain monthly cost reports detailing extras versus credits, building a comprehensive "price bible" for typical products and variations.
Procurement & Ordering: Take full ownership of ordering finish-level materials, including sanitary ware, cabinetry, flooring, appliances, and ironmongery, ensuring all stay within the allocated budget.
Site Coordination: Review and approve every change or instruction before it reaches the site, providing specific details on electrical points, plumbing positions, finishes, and paint schedules.
Governance & Compliance: Facilitate essential documentation including water/electrical connections, Home Owners Association (HOA) checklists, and the collection of all compliance and occupancy certificates.
Administrative Oversight: Manage wage records across various trades and perform detailed reconciliations on all project elements (excluding heavy wet-work items).
Requirements
Experience: Proven experience in a project coordination, contract administration, or office management role within the construction, interior design, or property development sectors.
Financial Acumen: Strong ability to track budgets, procure quotes, and manage complex reconciliations.
Technical Knowledge: Familiarity with residential finishes (flooring, cabinetry, sanitary ware) and the ability to interpret site requirements.
Organisational Skills: Exceptional attention to detail with the ability to manage multiple project threads simultaneously.
Communication: High-level verbal and written communication skills suitable for managing both high-net-worth clients and site-based contractors.
Preferred Qualifications
Relevant qualification in Office Management, Construction Management, or Business Administration.
Required Software Skills
Microsoft Excel (Advanced proficiency for cost reporting and recons).
Microsoft Word & Outlook.
Familiarity with project management or accounting software (e.g., Xero, BuildSmart, or similar).
Benefits & Culture The Organisation offers a professional and empowering environment where you are encouraged to take full ownership of your workflow. You will have the creative freedom to manage the showroom and build internal pricing systems, working within an established team that values precision and high-quality craftsmanship.
Work Type & Location
Location: On-site / Office-based (Involves showroom management and site coordination).
Work Type: Full-time.
Employment Type
Permanent.
Skills Required
- Proven experience in project coordination, contract administration, or office management within construction or interior design sectors
- Strong ability to track budgets, procure quotes, and manage complex reconciliations
- Familiarity with residential finishes and the ability to interpret site requirements
- Exceptional attention to detail and ability to manage multiple projects simultaneously
- High-level verbal and written communication skills
- Relevant qualification in Office Management, Construction Management, or Business Administration
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
