The Admin Manager will be responsible for overseeing and managing all administrative functions, including general administration, housekeeping, travel management, and security operations. This role requires a proactive, organized, and resourceful individual who can ensure smooth day-to-day operations, maintain high standards of workplace upkeep, support employee travel needs, and ensure a safe and secure working environment.
RequirementsKey Responsibilities1. General Administration
- Oversee office operations, maintenance, and procurement of office supplies and services.
- Ensure adherence to company policies, procedures, and compliance requirements.
- Vendor management, contract negotiations, and performance reviews.
- Manage budgets for admin activities and ensure cost optimization.
- Oversee asset management, AMCs, and facility-related services.
- Supervise housekeeping teams to maintain cleanliness, hygiene, and upkeep of office facilities.
- Ensure timely maintenance of workstations, meeting rooms, common areas, and amenities.
- Regular facility inspections and addressing maintenance issues promptly.
- Coordinate with facility partners, building management, and external vendors.
- Manage domestic and international travel arrangements for employees.
- Oversee travel bookings, itineraries, accommodation, and transportation.
- Develop and enforce travel policies to ensure cost-effective and efficient travel planning.
- Maintain accurate travel records, MIS, and reconciliation with finance.
- Oversee security operations ensuring safety of employees, assets, and infrastructure.
- Coordinate with security service providers and monitor their performance.
- Implement and review security policies, protocols, and emergency response plans.
- Conduct security audits, incident reporting, and handle access card management, Inward and Outward movement of goods.
- Bachelor’s degree in Business Administration, Management, or related field.
- 5–10 years of experience in Administration or Facility Management, with team-handling experience.
- Strong vendor and stakeholder management skills.
- Experience in travel coordination and security supervision is preferred.
- Proficiency in MS Office and facility management tools.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Problem-solving mindset with attention to detail.
- Ability to lead and motivate cross-functional teams.
- Negotiation and cost-management skills.
- Knowledge of compliance, safety, and facility operations.
- On-site role requiring coordination with multiple internal and external departments.
- May require availability beyond working hours during emergencies or critical situations.
Experience : 6-8Years
Location : Bangalore
Language Fluency: English, Hindi, Kannada
Top Skills
What We Do
Maxwell is raising the bar in the energy and automobile industry with world-class engineering and quality standards. We design, manufacture, and supply advanced electronics to OEMs building electric vehicles and Li-Ion batteries. Battery Management System (BMS) is our flagship product offering.
All our team members follow a clear vision of accelerating the earth's transition to an all-electric future. We know where our mission fits within this process. We're pumped to leverage our collective expertise in batteries to envision a world where batteries are safer, last longer, perform better, and empower a more sustainable future for our future generations.
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