The Administrative Manager oversees the day-to-day administrative operations of the college, ensuring efficient processes, effective resource utilization, and high-quality support for students, faculty, and staff. The role provides leadership across administration, support services, maintenance, and safety functions while ensuring compliance with institutional policies and regulatory requirements.
Administrative Leadership & Operations
- Lead and manage administrative teams, ensuring effective delegation, performance, and productivity.
- Oversee office operations, records management, correspondence, and administrative workflows.
- Ensure administrative processes remain efficient and aligned with institutional priorities.
- Coordinate office resources, supplies, facilities, and logistical support for meetings and events.
Budget & Resource Management
- Develop and manage departmental budgets in accordance with financial policies.
- Monitor expenditures, prepare financial reports, and identify budget variances.
- Support annual budgeting and resource planning initiatives.
Scheduling & Coordination
- Oversee the scheduling of classrooms, meeting spaces, and institutional resources.
- Coordinate arrangements for college events, conferences, and official meetings.
- Support the preparation and communication of academic schedules and faculty assignments.
Policy Implementation & Compliance
- Develop, implement, and monitor adherence to administrative policies and procedures.
- Ensure compliance with institutional standards and applicable regulations.
- Review and improve operational procedures to address evolving organizational needs.
Student & Faculty Support
- Serve as a liaison between students, faculty, and administrative departments.
- Support student administrative processes and documentation requirements.
- Provide administrative assistance to faculty and academic units as needed.
Communication & Reporting
- Act as the primary contact for administrative inquiries.
- Prepare reports on operational performance and ongoing initiatives.
- Facilitate clear communication across departments and teams.
Event & Project Management
- Lead the planning and execution of institutional events and official functions.
- Support accreditation activities, strategic projects, and organizational initiatives.
- Collaborate with stakeholders to ensure timely delivery of projects and events.
Records Management
- Maintain accurate administrative, financial, and academic records.
- Ensure records are securely stored and accessible when required.
- Oversee digitization and documentation initiatives.
Continuous Improvement
- Identify opportunities to improve efficiency and service delivery.
- Implement best practices in higher education administration.
- Promote innovation and operational excellence.
Leadership & Team Development
- Foster a positive and high-performing work environment.
- Conduct performance evaluations and support employee development.
- Address team issues, encourage collaboration, and strengthen engagement.
Crisis & Business Continuity
- Participate in contingency and emergency planning.
- Support continuity of operations during disruptions.
- Ensure readiness for remote or hybrid administrative operations when required.
Government Relations & Regulatory Compliance
- Coordinate with government entities and regulatory authorities.
- Monitor regulatory changes and communicate institutional implications.
- Prepare and submit required reports and documentation.
- Facilitate responses to official inquiries and inspections.
Accreditation & Quality Assurance
- Support institutional accreditation and regulatory requirements.
- Coordinate preparations for audits, inspections, and compliance reviews.
- Maintain records related to academic programs and operational standards.
- Assist with quality assurance initiatives, institutional rankings, and reporting activities.
- Support health, safety, and emergency preparedness initiatives across the college.
Requirements
- Bachelor's degree in Business Administration, Education, or a related field. A Master's degree is preferred.
- Minimum of 3–5 years of experience in an administrative or managerial role within an educational setting.
- Strong knowledge of administrative systems, office software, and digital tools.
- Experience in budget management and financial reporting.
- Excellent organizational, planning, and multitasking abilities.
- Strong communication and interpersonal skills.
- Ability to manage multiple priorities and complex projects under pressure.
- Understanding of higher education regulations, policies, and procedures.
- Familiarity with accreditation standards and compliance processes.
- High level of integrity, professionalism, and confidentiality.
- Strong leadership, problem-solving, and decision-making capabilities.
- Commitment to continuous improvement and service excellence.
- Fluency in Arabic and English is preferred.
Skills Required
- Bachelor's degree in Business Administration, Education, or related field
- Master's degree
- 3-5 years of administrative or managerial experience in an educational setting
- Experience in budget management and financial reporting
- Knowledge of administrative systems, office software, and digital tools
- Understanding of higher education regulations, policies, and accreditation processes
- Strong organizational, planning, communication, and leadership skills
- Experience with records management and digitization initiatives
- Fluency in Arabic and English
What We Do
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