Admin Head

Dear All,
JD
Position: Admin head
Experience: 8-10 years
Location: Dobasepete
General Purpose

To assist in day-to-day administrative operations at the manufacturing unit, with specific responsibility for supporting transport, canteen, and other general administrative activities to ensure smooth plant operations.

Main/ Essential Task

• Lead and oversee all day-to-day administrative activities of the manufacturing plant.
  

• Ensure smooth functioning and maintenance of office and plant infrastructure, utilities, common facilities, and administrative services.
  

• Develop and implement effective administrative processes, SOPs, and controls.
  

• Identify opportunities to improve administrative efficiency and reduce operational costs.
  

• Ensure timely resolution of facility-related issues affecting employees and plant operations.
  

• Plan, manage, and monitor employee transport operations.
  

• Coordinate with transport vendors and ensure timely and safe transportation services.
  

• Oversee complete canteen operations and coordinate with food service providers.
  

• Ensure food quality, hygiene, cleanliness, and timely service.
  

• Monitor vendor performance and compliance with agreed service standards.
  

• Establish and monitor visitor management, material movement, gate control, and access procedures.
  

• Ensure effective housekeeping standards across office and manufacturing areas.
  

• Conduct periodic reviews of housekeeping and security service providers.
  

• Handle vendor negotiations, service agreements, renewals, and performance reviews.
  

• Ensure timely processing and verification of vendor bills and supporting documents. 
  

• Maintain proper records of contracts, quotations, purchase orders, and service agreements. 
  

• Coordinate with internal departments and external agencies for facility maintenance and improvement activities.
  

• Monitor office and plant infrastructure, furniture, utilities, and common facilities.
  

• Support expansion, relocation, renovation, and infrastructure development projects as required.
  

• Ensure timely escalation and closure of critical infrastructure-related issues.
  

• Support the implementation of safety standards and administrative controls within the plant.
  

• Ensure administrative service providers comply with safety and workplace rules
  

Skills Required

• Ability to handle vendors and service providers
  

• Willingness to learn.
  

• Basic knowledge of Google work space
  

• Good organizational and record-keeping skills.
  

• Excellent vendor negotiation and stakeholder management skills.
  

• Good communication and interpersonal skills.
  

• Strong problem-solving and decision-making ability.
  

• Ability to handle multiple priorities in a fast-paced manufacturing environment.
  

• High level of ownership, discipline, and accountability.
  

• Strong organizational and planning skills.