Role: Admin Coordinator
Location: Pune, India
Job description:
Anchanto is looking for a proactive and detail-oriented Admin Coordinator to support our growing global operations. This role will be responsible for ensuring smooth day-to-day administrative, facilities, and operational coordination across teams, enabling business efficiency and a seamless workplace experience.
Responsibilities:
- Oversee the overall office environment to ensure cleanliness, readiness, safety, and a positive workplace experience for employees and visitors.
- Liaise with building management for repairs, maintenance, visitor access, security coordination, and day-to-day facilities management.
- Manage procurement, inventory, and stock levels of office supplies to ensure uninterrupted business operations.
- Coordinate with vendors for services such as ID card issuance, branding and marketing materials, office celebrations, and travel arrangements.
- Plan and execute company events and internal engagement activities in collaboration with People & Culture and business teams.
- Support logistical coordination for in-office meetings and events, including catering, venue setup, seating arrangements, and technology requirements.
- Assist in processing employee claims and reimbursements by collating, verifying, and submitting required documentation to the Finance team.
- Maintain accurate employee data and records within HR technology systems, ensuring data integrity, confidentiality, and timely updates.
- Support attendance management by monitoring records, highlighting discrepancies, and coordinating with employees and managers for resolution.
- Ensure proper documentation, record-keeping, and compliance with administrative and organizational policies.
Skills:
- Strong organizational skills and attention to detail
- Excellent communication skills, both written and verbal
- Proficiency in Microsoft Office and other relevant software
- Ability to handle confidential information with discretion
- Strong time management and problem-solving skills
Qualifications:
- Bachelor's degree in business, communications, or a related field
- At least 5 years of experience as an administrative assistant, or related role
- Proven ability to handle a fast-paced and dynamic work environment
- Familiarity with the technology industry is a plus
Skills Required
- Bachelor's degree in business, communications, or related field
- At least 5 years of experience as an administrative assistant or related role
- Proficiency in Microsoft Office and other relevant software
- Experience maintaining accurate employee data and HR/attendance records in HR systems
- Strong organizational skills, attention to detail, time management, and problem-solving
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion
- Familiarity with the technology industry
What We Do
Anchanto is a global B2B company that offers a suite of e-commerce & logistics SaaS products. Connected to more than 150 ecosystem partners (marketplaces, webstores, last-mile carriers, ERPs), Anchanto’s technology is designed to enable the operational growth of brands, retailers, e-commerce enablers, and logistics service companies. Headquartered in Singapore, and with a local presence in 11 countries across Asia, Europe, and the Middle East, Anchanto equips hundreds of large and medium companies such as L’Oréal, HP, Panasonic, Fossil, Decathlon, Ninja Van, Rhenus Logistics, Unilever, Stanley Black & Decker, Nestle, Zuellig Pharma, to name a few.
