Pfizer

Admin Coordinator, West Africa

Posted 8 Days Ago

Be an Early Applicant

Lagos

Hybrid

Mid level

Artificial Intelligence • Healthtech • Machine Learning • Natural Language Processing • Biotech • Pharmaceutical

We’re in relentless pursuit of breakthroughs that change patients’ lives.

The Role

Coordinate administration for Nigeria West Africa Cluster offices, manage office supplies, support leadership, handle travel, and ensure compliance with legal documentation.

Summary Generated by Built In

Job Purpose
Coordination of administration of Nigeria West Africa Cluster offices and first point of contact for related support functions and service providers. Provision of secretariat/Administrative support to the Commercial manager and the functional leadership team.
Key Accountabilities
Office coordination and management

Coordination of admin support and resource management
Act as representative of Admin functions with leadership
Ensure that office supplies and services are maintained at appropriate levels
- Monitor service levels
- Monitor inventory
- Ensure that contract service levels are met
- Collaborate with procurement to ensure cost-effectiveness

Corporate Admin

Support Functional Leads and Country Manager in administration of all administrations related to Pfizer entity
- Nigeria Office, Ghana, Senegal, and Ivory Coast 3rd party offices
- Coordination of stakeholders / signatories relating to legal entity
- Ensure requisite registrations and documentation are up-to-date
- Management and retention of related visas

Selected Commercial Manager admin

As agreed with CM
- Calendar management
- Travel planning and visa processing
- Commercial meetings planning
- Additional tasks as required

Global Operations

First point of contact for Global Ops - Dubai
Interface with local contractor (Broll)
Ensure that site is maintained to Pfizer defined standards
- Physical site inspections weekly
- Review of Broll invoicing
- Oversight of maintenance (planned and one-off)
  - Requirements
  - Costs
  - Timeliness
Provide strategic recommendation to CM / Global Ops re site maintenance, development and usage

Visitor Travel Management

Manage protocol and coordinate local travel itinerary for Pfizer colleagues travelling to Lagos
- Liaise with relevant functions; assistants, security, logistics providers
- Liaise with embassies and airlines (travel agencies) for visas and flight routings
- Assist with Visa applications, immigration activities as required

Additional projects as required by Commercial Manager

EHS point of contact
HR support as required
ISO support as requested

Job Specific Technical/Functional/Professional Competencies:

Business acumen
Acts decisively
Seizes accountability
Holds people accountable
Ability to plan in short and medium term
Ability to prioritise and manage time well
Ability to work successfully within a complex corporate environment
Computer and data management skills
Ability to work with little or no supervision
Strong interpersonal, influence and communications skills

Experience and Knowledge

3 years or more in similar position E.g. Office management, PA
Further education in management, finance, HR advantageous
MS Office competent
Good written and verbal communication skills

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
Administrative

Top Skills

MS Office

What the Team is Saying

View all jobs at Pfizer

View Pfizer Profile

Report Job

Am I A Good Fit?

beta

Get Personalized Job Insights.

Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.

The Company

HQ: New York, NY

121,990 Employees

Year Founded: 1848

What We Do

Our purpose ensures that patients remain at the center of all we do. We live our purpose by sourcing the best science in the world; partnering with others in the healthcare system to improve access to our medicines; using digital technologies to enhance our drug discovery and development, as well as patient outcomes; and leading the conversation to advocate for pro-innovation/pro-patient policies.

Why Work With Us

We are the inventors, the problem solvers, the big thinkers — those who surmount any hurdle to deliver breakthrough medicines to the people who are counting on them the most.