The Role
Provide administrative support for venue operations including invoicing, billing, office management, hiring coordination, I-9/E-Verify compliance, timekeeping, training tracking, employee engagement initiatives, routine maintenance tracking, and periodic health and safety audits.
Summary Generated by Built In
Job Summary & Responsibilities
The Administrative Coordinator is responsible for general administrative functions supporting venue leadership in operations and employee hiring and engagement.
- Assist with daily administrative work and general office functions, including ordering office supplies, submitting invoices for payment, and maintaining files and tracking systems.
- Support the administrative functions for the various operations departments (i.e., Private Events and F&B) with billing and general reporting. Code invoices and expense card statements for approval and maintain and submit monthly accruals.
- Assist in sourcing candidates for hourly positions and schedule interviews.
- Monitor and ensure hiring leaders and new hires are compliant with government I-9 and E-Verify regulations.
- Maintain employee time records to ensure employees are compensated appropriately and timely.
- Track personnel-related items such as attendance, performance reviews and benefit payments.
- Ensure employee paperwork and personnel transactions are completed per company policy.
- Assist with the administration, development and implementation of employee engagement, retention and appreciation efforts.
- Support the venue's training programs by tracking and monitoring the completion of training and required certifications.
- Track routine equipment maintenance needs and required building inspections.
- Perform periodic internal building, health and safety audits to maintain compliance. Partner daily with venue leadership and external auditors when on-site.
- Maintain organization of the office, supplies and equipment.
- Appropriately direct employee inquiries to venue and Company leadership.
- Perform other duties as assigned.
Education
- High school diploma or equivalent required
Experience
- 2+ years related experience required
Knowledge, Skills and Abilities
- Strong interpersonal, written and verbal communication skills
- Excellent attention to detail and commitment to providing high-quality work
- Proficient in Microsoft Office and ability to learn new systems
Skills Required
- High school diploma or equivalent
- 2+ years related experience
- Proficient in Microsoft Office and ability to learn new systems
- Strong interpersonal, written and verbal communication skills
- Excellent attention to detail and commitment to providing high-quality work
- Knowledge of I-9 and E-Verify compliance and new-hire documentation processes
- Experience maintaining time records, tracking personnel items, and assisting with benefits/HR paperwork
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The Company
What We Do
Opry Entertainment Group is a preeminent live entertainment and media company dedicated to country music lifestyle fans globally. Guided by an unparalleled country music legacy, the company connects artists and fans through unforgettable live experiences, iconic venues, and powerful storytelling. Their portfolio includes world-famous brands such as the Grand Ole Opry, Ryman Auditorium, ACL Live, and Ole Red, supported by a commitment to innovation and excellence in hospitality and media.
