- Manage daily administrative activities and ensure the smooth functioning of office operations.
- Maintain office supplies, stationery, and inventory, ensuring timely replenishment.
- Coordinate with vendors, service providers, and facility management teams.
- Handle office maintenance, housekeeping, security, and other facility-related activities.
- Maintain records, files, invoices, bills, and other administrative documents.
- Assist with travel arrangements, hotel bookings, transportation, and meeting schedules.
- Coordinate employee attendance records, visitor management, and office access procedures, as required.
- Support the HR team with onboarding arrangements, employee documentation, and other administrative tasks.
- Monitor and process vendor bills, expense reports, and purchase requests.
- Ensure compliance with company policies, safety guidelines, and administrative procedures.
- Handle incoming calls, emails, courier services, and general office correspondence.
- Prepare administrative reports and maintain accurate documentation.
- Coordinate internal meetings, events, and employee engagement activities when required.
- Good verbal and written communication skills.
- Strong organizational and time-management abilities.
- Proficiency in MS Office, especially Excel, Word, and Outlook.
- Knowledge of office administration, vendor management, and facility coordination.
- Strong problem-solving and multitasking abilities.
- Attention to detail and a proactive approach to work.
- Ability to coordinate effectively with employees, management, and external vendors.
- Any graduate degree (preferred).
- Additional certification in Office Administration or Facilities Management will be an advantage.
- 2–3 years of experience in office administration, facilities management, or a similar administrative role.
- Experience in handling vendors, office supplies, documentation, and day-to-day administrative operations is preferred.
Skills Required
- 2-3 years of experience in office administration, facilities management, or a similar administrative role
- Experience handling vendors, office supplies, documentation, and day-to-day administrative operations
- Good verbal and written communication skills
- Strong organizational and time-management abilities
- Proficiency in Microsoft Office, especially Excel, Word, and Outlook
- Knowledge of office administration, vendor management, and facility coordination
- Strong problem-solving and multitasking abilities
- Attention to detail and a proactive approach to work
- Ability to coordinate effectively with employees, management, and external vendors
- Any graduate degree
- Additional certification in Office Administration or Facilities Management
What We Do
Our Journey of Growth, Trust, and Purpose. Two decades ago, Beyond Key started with a vision not just to solve business problems with technology, but to create lasting impact. Since day one, we’ve believed in genuine partnerships and consulting approach. We listen deeply, understand needs, and craft meaningful, lasting solutions. Over time, this belief has become a promise to be more than a service provider, to be a trusted ally in your growth journey. Today, we serve clients across industries and geographies, offering a diverse range of services including: – Business Intelligence, Data Services and Analytics – Microsoft 365 and SharePoint and Intranet Solutions – Dynamics 365 Services – Cloud Consulting & Implementation – AI & Automation – Custom Software Development Innovation at Beyond Key isn’t about trends, it’s about adding real value. Whether streamlining workflows or enabling smarter collaboration, we bring the same dedication to every engagement, large or small. Our strength lies in our people. We’ve built a culture rooted in support, growth, and purpose. Repeatedly recognized as a Great Place to Work, our team reflects a shared spirit of curiosity, care, and collaboration. We’re also proud of recognitions like Inc.’s Power Partner, Great Place to Work Certified for six times and our SOC 2 Type II certification, proof of our commitment to secure, reliable, and monitored data practices. As we look ahead, our core values of team oriented, trust & respect, passion and focus continue to guide us. In a world of constant change, our promise remains the same: to move forward with you, building better ways to work, grow, and succeed together.
