Admin Assistant

Welcome to a workplace where everyone passionately believes in one purpose!
 
Our company's commitment extends beyond tasks; it's about infusing every action with purpose. We are dedicated to bringing unparalleled passion and customer focus to every facet of our business, creating an environment where your contribution truly matters.
 
With 70 years of experience, we are the leading strategic partner, providing specialized solutions for airlines, airports, and enterprises across 21 countries throughout The Caribbean and Latin America.
 
At GCG, we believe the secret recipe for a perfect team blends talent, focus, and discipline. We seek these qualities in candidates eager to thrive in a diverse and multicultural environment.
 
Our comprehensive solutions include Sky Dining, Airport Dining, Aviation Support, and Culinary. With a team of over 5,500 highly skilled experts dedicated to excellence, we uphold the highest standards of quality and service. We are committed to elevating travel & culinary experiences for all our customer's journeys, becoming the top choice in the region.

Invoicing NetJets, and Bistro Market and Reconciliation of Bistro sales.

SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:

Invoices are checked against orders and sales register total.

Invoices are accurately entered into the adagio system with the correct code quantity and current prices.

Customers are furnishing with invoices in a timely manner. Overdue balances comply with AR policy and accounts are free of credit balances.

Payments are correctly applied to respective invoices.

Customer accounts remain free of unnecessary credit/debit notes unless approved by the accountant.

Complete Deposits

SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:

All cash and cheques received are deposited in a timely manner.

Receipts are issued for all payments received.

Deposit slips are completed accurately and reviewed by the Assistant Accountant.

Stationery – Issuing and maintaining stock

SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:

Stationery levels are maintained at all times. Stock issued is monitored, with any misuse flagged.

Reorder levels are established and timely requests for refills are made. Competitive pricing is obtained when purchasing.

Update Airline menu and prices in Inflair.

SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:

Airline cycle changes are updated accurately and on time.

Coordination with the Pricing Clerk ensures all new prices are updated.

The Assistant Accountant receives a printed copy of new prices and entries for review.

Verification of Good receipt notes and ensure transfer notes correctly coded prior to closing.

SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:

Purchase Orders and Goods Received Notes are reviewed for correct units of measurement before entering into Inflair.

Transfers are reviewed daily against requisitions to verify unit of measurement, quantity department allocation.

All transfers are closed every ten (10) days. All errors in cost rates and quantities are identified and reported for correction.

Purchase Order Audit

SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:

Review PO log monthly and obtain explanation for missing sequence. Submit the PO log to the Assistant Accountant for review.

Additional functions to be performed as needed:

To adhere to all safety standards and procedures.

SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:

All safety precautions are adhered to as specified by the relevant safety boards both local and international.

All standards of personal hygiene established by the Company are adhered to uniforms, hair coverings, jewelry, hand washing, etc.

All food safety policy and procedures are always adhered to.

All security policy and procedures are always adhered to.

To perform any other related duties as directed by the Manager.

SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:

Familiarise yourself with Basic AP function including printing cheque Familarised yourself with the preparations of ABST & Withholding tax. Familiarise yourself with basic payroll processing.

Oversee the physical inventory count.

All assignments are carried out to agreed standards.

Embark on a journey with us, where every day brings new opportunities for growth and success. If you thrive in a dynamic environment and want to be part of a team that celebrates achievements, come, be a part of our story. Your career adventure starts here!