Pfizer

Admin Assistant

Posted 4 Hours Ago

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2 Locations

In-Office

Senior level

Artificial Intelligence • Healthtech • Machine Learning • Natural Language Processing • Biotech • Pharmaceutical

We’re in relentless pursuit of breakthroughs that change patients’ lives.

The Role

Provides comprehensive administrative support to a business leader, including scheduling, meeting coordination, minutes, document organization, file inventory, purchase orders, and event logistics. Manages confidential information, improves administrative processes, coordinates vendors, monitors resources, and leads assigned projects. Requires strong organization, communication, judgment, attention to detail, and proficiency with Microsoft Office and Ariba.

Summary Generated by Built In

In this role, you will:

Provide comprehensive administrative support to business leader, serve as the key point of contact for administrative activities, ensuring smooth operations within the team.
Create agendas, schedule appointments, and issue meeting minutes for meetings and conference calls.
Implement process improvements for administrative tasks and resolve difficult issues with integrity and confidentiality.
Organize documents, maintain an inventory of files, and manage purchase orders through the Ariba system.
Set up and handle logistics for large or off-site meetings and identify cost-effective vendors for various activities.
Ensure accuracy of work, use judgment to determine work methods, and proactively organize workflow.
Contribute ideas, foster enthusiasm, and negotiate timely execution of work while taking personal accountability for quality and professional development.
Lead others, monitor resources, provide input on performance assessments, and apply expertise to achieve broad objectives.
Complete complex assignments independently, ensure nonstandard work is reviewed for compliance and quality, and often be designated as the lead for specific projects.

Here Is What You Need (Minimum Requirements)

Bachelor degree or above with at least 5 years of experience
Demonstrated planning and organizing skills
Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word
Excellent attention to detail and interpersonal skills
Ability to work with confidential documents and information
Strong communication and collaboration skills
Ability to carry out all office functions proficiently and complete quality work on a timely basis

Bonus Points If You Have (Preferred Requirements)

Prior experience as an Administrative Assistant in a global organization
Knowledge of the pharmaceutical industry and healthcare environment
Strong organizational skills and the ability to manage multiple tasks simultaneously
Proactive approach to work and the ability to initiate follow-up actions

Work Location Assignment: On Premise
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers .
Administrative

Skills Required

Bachelor's degree or above
At least 5 years of experience
Planning and organizing skills
Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word
Excellent attention to detail and interpersonal skills
Ability to work with confidential documents and information
Strong communication and collaboration skills
Ability to perform office functions proficiently and complete quality work on time
Prior experience as an Administrative Assistant in a global organization
Knowledge of the pharmaceutical industry and healthcare environment
Strong organizational skills and ability to manage multiple tasks simultaneously
Proactive approach and ability to initiate follow-up actions

What the Team is Saying

Pfizer Compensation & Benefits Highlights

Healthcare Strength — Health coverage is described as comprehensive across medical, dental, vision, and mental‑health support, with strong plan options and provider networks. Feedback suggests these programs are a clear standout within the total rewards package.
Retirement Support — Retirement programs feature a 401(k) with company matching plus an additional company retirement contribution. Feedback suggests these elements are consistently highlighted as valuable components of overall compensation.
Leave & Time Off Breadth — Paid vacation, holidays, and sick time are often characterized as generous, with some locations offering the ability to purchase additional vacation days. Feedback suggests this breadth contributes meaningfully to work‑life balance.

Learn more about Pfizer's Compensation & Benefits →

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The Company

HQ: New York, NY

121,990 Employees

Year Founded: 1848

What We Do

Our purpose ensures that patients remain at the center of all we do. We live our purpose by sourcing the best science in the world; partnering with others in the healthcare system to improve access to our medicines; using digital technologies to enhance our drug discovery and development, as well as patient outcomes; and leading the conversation to advocate for pro-innovation/pro-patient policies.

Why Work With Us

We are the inventors, the problem solvers, the big thinkers — those who surmount any hurdle to deliver breakthrough medicines to the people who are counting on them the most.