Job Family:
Management Consulting
Travel Required:
Clearance Required:
What You Will Do:
The Acquisitions Project Coordinator will be responsible for assisting a federal client with the coordination of federal contracting activities and development of federal acquisition documents related to professional services, software, hardware, or other IT peripheral equipment. Prior experience with Federal contracting and acquisitions is preferred but not required.
The Acquisitions Project Coordinator works closely with, and under supervision of, the project manager (Engagement Lead and Acquisitions SME) to execute project delivery, craft acquisition strategies, and develop various documents related to acquisition planning and procurement. The Acquisitions Project Coordinator supports identifying strategic opportunities to improve customer service within the client’s bureau and across the larger enterprise. This can include supporting the writing of acquisition-relevant documents on behalf of the client’s customers, drafting talking points and email communications, managing stakeholder/customer outreach, researching historical documents on the client/customer SharePoint sites and public databases, as well as performing qualitative and quantitative research and analyzing findings to develop whitepapers and presentations.
The Acquisitions Project Coordinator’s duties include coordinating and developing acquisition documents (e.g., Requests for Information (RFIs), Acquisition Plans (APs), Brand Name Justifications (J&As), Request for Quotes (RFQs), Statements of Work (SOWs), and Independent Government Cost Estimates (IGCEs)). Within the team, the Acquisitions Project Coordinator conducts outreach to customer offices to gather use case information and requirements related to specific IT product usage (including background information on each customer’s office missions and objectives). The Acquisitions Project Coordinator facilitates data call collection, crafts customer use case write-ups, and writes portions of acquisition documents that drive the overall acquisition package development.
In addition to facilitating meetings with customers, the Acquisitions Project Coordinator may also interact with original equipment manufacturers (OEMs) and their resellers, as well as other federal contractor teams. The Acquisitions Project Coordinator attends and takes notes during all meetings to document pricing discussions, possible contract terms and conditions, among other critical discussion topics that may inform an acquisition.
In addition to core acquisition project functions, this position will also provide administrative and operational support to the client’s Front Office program management executive with assigned duties across a range of functions including timekeeping, budgeting, asset management, and program communication.
Successful candidates will have experience in project/program management, meeting facilitation, and technical writing. Qualified candidates must have strong attention to detail, skills to manage multiple and competing priorities, communicate effectively in English (verbally and in writing), as well as have a flexible and agile attitude with a willingness to provide support where needed to ensure forward movement of the client’s acquisition packages and broader team activities.
What You Will Need:
An ACTIVE and MAINTAINED SECRET Federal or DoD security clearance
Bachelor’s Degree; OR FOUR (4) years of experience relevant to Acquisitions, Contracting, Business/Management Analyst, Procurement and/or Qualitative and Quantitative Research may be used in lieu of a bachelor’s degree
TWO (2) years of experience relevant to Acquisitions, Contracting, Business/Management Analyst, Procurement and/or Qualitative and Quantitative Research
What Would Be Nice To Have:
At least two (2) years’ experience supporting a multi-disciplinary team. Experience coordinating efforts within a team is a plus.
At least two (2) years’ experience supporting the development of FAR compliant acquisitions packages for government programs
Possess project/program management experience and a demonstrated ability to work collaboratively within a diverse team.
Highly comfortable and well-versed in using Microsoft O365 platform and assorted web-based applications.
Knowledge of the State Department organization, or prior history with State Department projects.
Knowledge of public budgeting and/or experience in supporting Federal Government budgeting activities.
Experience or familiarity with IT products (such as virtualized machines, cloud/on-premise environments, cloud-based platforms, or IT hardware) and professional services.
Familiarity of key documents that comprise federal acquisition packages.
Strong oral and written communication skills.
Strong attention to detail, thoroughness, quality, & customer service orientation.
Demonstrated analytical and problem-solving skills. Experience managing and prioritizing multiple assignments with strict deadlines and ability to coordinate efforts among many stakeholders.
Self-starter/self-driven; demonstrated ability to work with a team, as well as independently.
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend
About Guidehouse
Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [email protected]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or [email protected]. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.
If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact [email protected]. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.
Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.
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What We Do
Guidehouse is a leading global provider of consulting services to the public sector and commercial markets, with broad capabilities in management, technology, and risk consulting. By combining our public and private sector expertise, we help clients address their most complex challenges and navigate significant regulatory pressures focusing on transformational change, business resiliency, and technology-driven innovation. Across a range of advisory, consulting, outsourcing, and digital services, we create scalable, innovative solutions that help our clients outwit complexity and position them for future growth and success.
The company has more than 12,000 professionals in over 50 locations globally. Guidehouse is a Veritas Capital portfolio company, led by seasoned professionals with proven and diverse expertise in traditional and emerging technologies, markets, and agenda-setting issues driving national and global economies.
