Acquisitions Funds Assistant

The Opportunity

The Library Finance and Budget office (F&BO) serves endowed and contract college Library units across campus providing budget, financial transaction, grant and gift, and reporting support. 

Primary responsibilities for this position include:

• Serve as the primary invoice approver of library materials invoices in FOLIO (library management system), including problem invoice follow-up with Library Technical Services (LTS).
• Serve as procurement card holder for Finance and Budget office, provide backup for library material payments.
• Providing library materials vendor maintenance in FOLIO and KFS (university accounting system).
• Daily financial operations including payment requests, travel reimbursement preparation and requests, account reconciliations, account requests and maintenance.
• Process deposits.
• Responsibility for financial customer service, financial review and reporting for library accounts/departments as assigned.
• Ad hoc financial analysis and reporting.
• Responding to vendor and customer inquiries.
• Participation in budget development for assigned departments.
• Provide back up for coworkers responsibility area assignments and reporting during absences.

About the Cornell University Library

With welcoming spaces, expansive collections, and innovative services across our libraries on campus, Cornell University Library is a unified community empowering academic achievement and intellectual exploration at Cornell and beyond.

Hours and Location

The Acquisitions Funds Assistant role is performed in a hybrid work environment, with a minimum of two days per week on campus in Olin Library. The specific on-campus and remote work schedule offers flexibility and will be determined with your supervisor based on operational needs.The typical workday falls between 8:00 a.m. and 4:30 p.m. While the position requires coverage during core business hours of 8:00 a.m. to 3:30 p.m., there is flexibility in start and end times, as determined with your supervisor.

Success Factors

You will be considered competitive for this role if you demonstrate:

• The ability to manage financial transactions with accuracy and sound judgment, carefully reviewing details, identifying discrepancies, applying policies appropriately, and knowing when to independently resolve issues versus when to seek guidance.
• Exceptional organizational and prioritization skills, effectively managing multiple financial responsibilities while maintaining accuracy, meeting deadlines, and adapting to changing priorities in a fast-paced environment.
• A collaborative, customer-focused approach, building positive working relationships with faculty, staff, vendors, and colleagues through responsive communication, professionalism, and the ability to anticipate needs before they become problems.
• Initiative, learning agility, and an engaged approach to your work, demonstrating curiosity, sound judgment, proactive communication, and a willingness to anticipate needs, solve problems, and support the success of the entire team.

What We Need

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• Associates Degree and 2 to 4 years relevant experience or equivalent combination
• Knowledge of desktop computing (including word processing, spreadsheets, databases, email and related file management) and standard office equipment.
• Strong organizational, communication (verbal and written), and interpersonal skills.
• Must successfully complete the Cornell Accounting Certification program within the first year of employment if not already completed.
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members. 

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

• Graduate of the Cornell Accounting Certification program

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 3 days per week and on-campus 2 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
   

Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.

• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards | Working at Cornell.

Visa sponsorship is not available for this position.

Cornell is an equal opportunity employer. For more information, visit hr.cornell.edu/eeo.

University Job Title:

Job Family:

Level:

Pay Rate Type:

Pay Range:

Remote Option Availability:

Company:

Contact Name:

Contact Email:

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

Current Employees:

If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter.  You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email [email protected].

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at [email protected].

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing [email protected].

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.