Accts Payable/Receivable - General Office

Here at TIm Lally Chevrolet, we believe our employees are our greatest asset. As such, we treat all employees with respect and appreciation for their contributions to the company. We believe not only in providing ongoing training, but also rewarding outstanding effort and results through bonus and commission programs. We are a family-owned single-point store that has been in business over 100 years. We know our employees are what makes the difference at Tim Lally Chevrolet!

Benefits Available:  401(K) Plan  *  Medical Plan  *  Dental Plan  *  Vision Plan  *  Paid Time Off  *  Holiday Pay  *  In House Training  *  Promote from within

We are looking for an Accounts Payable/Receivable Clerk who will be responsible for handling our company's bills and managing our accounts payable ledger. You will be tasked with receiving, opening, and logging invoices in vendor accounts, as well as other duties like bank reconciliation, accounts payable invoice and data entry, and expense handling.  You must be detail-oriented and analytical to assist the department as it receives, processes, and collects on moneys owed to us.  You are responsible for making sure accounts are properly billed and that payments are collected on time. You will also review account information, correct discrepancies, and speak to clients to establish better payment terms.

To succeed as an Accounts Payable/Receivable Professional, you should be a skilled and thorough researcher with excellent communication and record keeping skills. You should be detail-oriented, organized, and self-motivated with strong math and computer skills.  You will need to be proficient in Microsoft Office applications, particularly in Word and Excel, as well as Google spreadsheets and shared files.   An ideal candidate must have a good understanding of payments, the accounting process, and budgeting. 

Additional duties include balancing daily deposits for multiple departments, processing paperwork for dealer trades, used car wholesales, and stocking in purchased vehicles.  Cross-training for other positions will be important to carry on the team effort in the office.   Managing office supplies orders, vending and occasional pickup and dropoff of title and license applications as well as bank runs.

• General ledger journal entries and credit card and bank account reconciliation.
• Accounts payable invoice and data entry.
• Handling payments in an organized and timely manner.
• Development and maintenance of Excel and Google spreadsheets.
• Internal credit card reconciliation when required.
• Sales and use tax returns.
• Ensuring imaging of invoice supporting documents is timely and accurately performed.
• Assisting with audit support as necessary.
• Assisting in streamlining the accounts payable process.
• Working with account receivable clerk and others to resolve account issues when necessary.
• Expense report handling.
• Other duties as needed  -  Cross-training other positions

• Processing, verifying, and posting receipts for goods sold or services rendered.
• Researching and resolving account discrepancies.
• Processing and recording transactions
• Maintaining records regarding payments and account statuses.
• Obtaining information from other departments to ensure records are accurate and complete and that accounts receivable ledgers and journals are up to date.
• Working with the collections department to review accounts and client payment and credit history to develop new or better repayment terms.
• Performing administrative and clerical tasks, such as data entry, preparing invoices, sending bill reminders, filing paperwork, and contacting clients to discuss their accounts.
• Generating reports and statements for internal use.
• Engaging in ongoing educational opportunities to update job knowledge.

• Proficient in Word, Outlook, and PowerPoint.
• Advanced abilities with Excel and Google.
• Comfortable using a computer for various tasks beyond general accounting.
• Able to handle supervisory responsibility if necessary.
• Understanding of payments, accounting, and budgeting.