The Role
The Accounts Receivable Specialist manages billing, cash collection, contract administration, and financial documentation for projects while maintaining accuracy in reports and compliance with safety procedures.
Summary Generated by Built In
Who We Are
At PRIME, a culture of empathy, trust, and belonging is foundational. This is integral in our approach to recruiting, developing, and retaining the best people in the industry. Our growth mindset drives us to embrace challenges and discover what sparks inspiration for creative solutions. PRIME is compelled to keep evolving, and creating new opportunities for those who perform. Our comprehensive services cover the entire lifecycle of a project, capabilities include electrical construction, service and maintenance, underground, utilities services, renewable energy, and low voltage technology solutions.
Consistently recognized as one of Washington’s Best Workplaces!
Position Summary:
Under general supervision, performs a variety of routine to moderately complex accounts receivable tasks and assists with special assignments and projects in support of the company’s accounts receivable function.
What You Will Do
- Prepares, creates and submits a high volume of time and material billings.
- Ensures timely cash collection of past due balances.
- Performs contract administration tasks including contract and change order processing/tracking, preparation of payment applications and lien releases and assisting with schedule of values preparation.
- Filing, scanning and indexing into company imaging software.
- Prepares substantiated cost billings for multiple projects per contract terms by gathering supported documentation (daily reports, field and staff timecards, material and sub invoices, tool and delivery logs, etc.).
- Provides A/R progress reports for cash meetings as requested.
- Utilizes portal invoicing as required by customers.
- Processes cash receipts and bank deposits.
- Researches and verifies discrepancies between contracts and billings.
- Closes jobs including running final variance reports and matching change orders and contract logs to final billing.
- Adhere to the PRIME Safety Program, complying with safety regulations, procedures and safe work practices.
- Maintain a physical presence onsite and provide assistance to specific groups, managers and project management teams as needed.
- Performs other duties as requested; duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
What You Will Need to be Successful
- High school graduate or equivalent; or one to three years related experience and/or training; or equivalent combination of education and experience.
- Strong organizational, prioritization, multi-tasking and problem-solving/judgment skills.
- 10-key stills by touch.
- High level of attention to detail and accuracy.
- Ability to maintain confidentiality and exercise extreme discretion.
- Construction-based accounting software experience is preferred.
- Knowledge of public works contracts (intents/affidavits, certified payroll, etc.) is preferred.
- Knowledge of sales, use and B&O tax filing is preferred.
- Solid understanding of job cost accounting, contract administration, certified payroll and lien releases.
- Strong verbal and written communication skills with the ability to effectively, professionally and diplomatically interface at all levels.
- Strong computer skills and proficiency with Microsoft Office.
Our Benefits
-100% coverage for Medical, Dental, and Vision, including dependents, with no premium cost to the employee
-401k Program w/ Direct Benefit
-100% Employer-paid Life Insurance
-Long Term Disability
-Profit Sharing and Discretionary Bonus Program
-Education/ Training Reimbursement Benefit
-Paid Time off and Holiday Time Off
*Prime Electric does not engage with or utilize recruiting or placement agencies for any recruiting or hiring needs. Prime hiring managers are not authorized to review or accept resume referrals from any agencies.
This employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Skills Required
- High school graduate or equivalent or one to three years related experience
- Strong organizational, prioritization, multi-tasking and problem-solving skills
- 10-key skills by touch
- High level of attention to detail and accuracy
- Ability to maintain confidentiality
- Experience with construction-based accounting software
- Knowledge of public works contracts is preferred
- Knowledge of sales, use and B&O tax filing is preferred
- Strong verbal and written communication skills
- Strong computer skills and proficiency with Microsoft Office
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The Company
What We Do
Prime Electric is a leading electrical and data systems contractor providing a full spectrum of services, including design, installation, and maintenance. Operating across the West Coast, the company serves private sector clients in industries such as healthcare, biopharma, data centers, and renewable energy. With over 30 years of experience, Prime Electric is committed to sustainable practices and delivering high-quality, efficient electrical solutions for complex projects.
