Accounts Receivable Specialist

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Job Description:

The Account Receivable Specialist is responsible for accurate and timely preparation of letter of credit draws and invoicing, processing of grant payments, assisting with preparing payments for deposit, managing and creating an electronic repository of images and files, and answering sponsor and department inquiries. This position will also follow-up on outstanding sponsor payments.   

Essential Job Functions:

• Review awards to determine payment terms and update new projects and associated awards/contracts with billing and receivable attributes in ERP/Financial system.
• Calculate draw requests for letter of credit (LOC) accounts and reconcile to expenses for federal letter of credit agencies utilizing various sponsor systems and meeting various sponsor deadlines.
• Generate sponsor-required invoices and supporting documentation timely and accurately based on sponsor timelines.
• Coordinate with Financial Specialists and submit all requests for additional information by award sponsors.
• Prepare sponsor-required LOC reports and reconcile to LOC draws utilizing various sponsor systems and meeting various sponsor deadlines.
• Identify and apply payments to sponsored awards including checks and ACH/wires.
• Maintain and organize all deposit files and assist with preparation of bank deposit.
• Maintain Accounts Receivable aging and follow up with sponsors to maintain current payment status. Follow-up on delinquent payments.
• Calculate interest on federal award cash balances and submit to government annually.
• Calculate interest as required by terms and conditions for non-federal sponsored awards.
• Process sponsor refunds as needed.
• Assist Research Accountants with tasks required for accurate financial reporting and management of grant accounts as needed.
• Actively participate as a member of the Sponsored Research Finance Office team to help assure the accomplishment of department goals and objectives.
• Participate in computer system testing and development. Provide information on system requirements; create and run test data, note errors to be corrected; recommend changes as appropriate. Understand and evaluate interaction between new system enhancements and current computing capabilities.
• Perform job functions adhering to service principles with customer service focus of innovation, service excellence and teamwork to provide the highest quality care and service to our patients, families, donors, volunteers, co-workers and others.
• Other job functions and special projects as assigned.

Knowledge, Skills and Abilities:

• Bachelor’s degree in business administration, required and/or any equivalent combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position.
• Minimum of two years of professional experience in accounting or cash handling/processing required.
• Ability to work independently and as a member of a team and follow through on assignments with minimal direction required.
• Working knowledge of Microsoft Office applications required. Advanced skills in Microsoft Excel spreadsheet required.
• Ability to communicate, both orally and in writing, complex technical issues in a clear, concise manner, to individuals with little or no technical background required.
• Ability to work accurately with detailed information required.
• Ability to prioritize, organize and assess work in order to meet aggressive deadlines and cope in fast-paced environment required.
• Actively participate as a member of the Sponsored Research Finance Office team to help assure the accomplishment of departmental goals and objectives.
• Excellent interpersonal skills to establish and maintain cooperative, tactful, effective and harmonious working relationships with co-workers, supervisors, Lurie and Northwestern administrators and sponsors required. 
• Capable of working in a diverse, multi-disciplinary team and interacting with all levels of the organization required. 
• Basic understanding of sponsored programs preferred.
• Knowledge of Workday software or similar ERP software preferred.

Education

Pay Range

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO), Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various voluntary benefits:

• Supplemental Life, AD&D and Disability

• Critical Illness, Accident and Hospital Indemnity coverage

• Tuition assistance

• Student loan servicing and support

• Adoption benefits

• Backup Childcare and Eldercare

• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members

• Discount on services at Lurie Children’s facilities

• Discount purchasing program

There’s a Place for You with Us

At Lurie Children’s, we embrace and celebrate building a team with a variety of backgrounds, skills, and viewpoints — recognizing that different life experiences strengthen our workplace and the care we provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.  

Lurie Children’s and its affiliates are equal employment opportunity employers.  All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

Support email: [email protected]