Accounts Receivable Coordinator

Job Summary:

The Accounts Receivable Coordinator is responsible for managing and overseeing the accounts receivable processes within the organization. This role involves ensuring timely and accurate processing of invoices, collections of outstanding accounts, and maintaining financial records related to accounts receivable. The ideal candidate will have strong analytical skills, attention to detail, and excellent communication abilities to effectively interact with clients and internal teams.

Key Responsibilities:

Invoice Management:

• Prepare, verify, and process invoices paying attention to specific client requirements such as PO's and other client requirements
• Ensure all invoices are accurately coded and sent to clients in a timely manner.

Collections:

• Monitor accounts to identify outstanding debts and contact clients to secure payment.
• Implement collection strategies and follow up on overdue accounts.
• Negotiate payment plans with clients when necessary.

Reconciliation:

• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Resolve any discrepancies in a timely manner.

Reporting:

• Generate and analyze accounts receivable reports, including aging reports and collection forecasts.
• Prepare monthly, quarterly, and annual statements related to accounts receivable.
• Assist the accountant during financial audit.

Customer Relations:

• Address and resolve any issues or inquiries from clients regarding their accounts.
• Maintain positive and professional relationships with clients to promote good customer service.

Process Improvement:

• Identify areas for process improvement within the accounts receivable function and implement solutions.
• Assist in the development and implementation of new policies and procedures.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 2-3 years of experience in accounts receivable or a similar role.
• Experience with accounting software and ERP systems (e.g., QuickBooks, D365).

Skills:

• Strong understanding of basic accounting principles and accounts receivable processes.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Excellent analytical, organizational, and problem-solving skills.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and high level of accuracy.
• Ability to handle confidential information with discretion.
• Strong time management skills and ability to prioritize tasks effectively.

Working Conditions:

• This position typically operates in a hybrid manner.
• Occasional overtime may be required to meet deadlines.