The Billing Specialist is responsible for managing day-to-day invoicing and accounts receivable activities while working closely with the Accounting Manager. This role is ideal for a detail-oriented professional who is comfortable with construction and project-based billing and enjoys creating accurate, efficient financial processes.
Key Responsibilities- Prepare and issue customer invoices, including progress and milestone billings for long-term construction and project-based contracts.
- Track, process, and bill approved change orders promptly to ensure all completed work is invoiced accurately.
- Monitor accounts receivable aging, follow up on outstanding invoices, and resolve billing discrepancies with customers.
- Maintain accurate and current accounts receivable records within the company's accounting system.
- Coordinate with Estimating, Project Management, and Operations to ensure billings align with contract terms, approved change orders, and project progress.
- Support billing and recordkeeping requirements for commercial, government, and institutional customers, including compliance with customer-specific invoicing formats and documentation requirements.
- Assist the Accounting Manager with bookkeeping, financial reporting, and other accounting-related administrative duties as assigned.
- Minimum of two years of experience in billing, accounts receivable, bookkeeping, or a related accounting role.
- Construction, project-based, field services, or contracting industry experience preferred.
- Proficiency with QuickBooks Online or comparable accounting software.
- Strong Microsoft Excel skills.
- Excellent attention to detail with the ability to manage multiple projects and invoices simultaneously.
- Strong written and verbal communication skills, including experience handling customer collections professionally.
- Experience with progress billing, percentage-of-completion billing, or AIA-style pay applications.
- Familiarity with government, municipal, institutional, or other public-sector contract billing requirements.
- Knowledge of construction contracts, change order management, and project accounting principles.
Skills Required
- Minimum of two years of experience in billing, accounts receivable, bookkeeping, or related accounting role.
- Proficiency with QuickBooks Online or comparable accounting software.
- Strong Microsoft Excel skills.
- Excellent attention to detail and ability to manage multiple projects and invoices simultaneously.
- Strong written and verbal communication skills, including professional collections experience.
- Construction, project-based, field services, or contracting industry experience.
- Experience with progress billing, percentage-of-completion billing, or AIA-style pay applications.
- Familiarity with government, municipal, institutional, or other public-sector contract billing requirements.
- Knowledge of construction contracts, change order management, and project accounting principles.
What We Do
Cogent Analytics is a business management consulting firm committed to serving privately held businesses in the US. Founded in 2014, we've grown from a small team of six to a thriving organization of over 220 dedicated professionals serving Main Street businesses across 36 U.S. states. Our mission is to improve the lives of business owners by providing honest and effective business consulting services. We believe that small to mid-sized businesses are the backbone of our economy and the lifeblood of their communities. Our people-centric approach focuses on the individuals behind the businesses and the communities they serve. At Cogent Analytics, we're more than just a business - we're a family that acts like a business from time to time. We invest heavily in our team, fostering a culture of support, growth, and recognition. We're proud of our A+ Rating with the Better Business Bureau, client testimonials, and lifecycle relationships that are testaments to our ethical business practices. Join us as we continue to champion the cause of the entrepreneur, helping businesses overcome challenges, achieve their full potential, and contribute to the strength and vibrancy of our communities. At Cogent, your business is our business — let's build something together. Website: www.cogentanalytics.com Email: [email protected] Phone: (336) 665-8154
