The Role
Supports construction project accounting by setting up customers and jobs in the ERP system, preparing and submitting invoices, tracking payments, leading collections, and maintaining accounting records and project files. The role also handles certified payroll, waivers, project startup activities, and customer follow-up while ensuring compliance with company policies and deadlines.
Summary Generated by Built In
ACCOUNTS RECEIVABLE BILLING ADMINISTRATOR
Sargent Electric is a leading specialty contractor focused on electrical, instrumentation, wireless, utility, and low voltage systems. Founded in Pittsburgh in 1907, we operate from 8 locations across the Midwest, Mid-Atlantic and Northeast, delivering projects nationwide for our strategic customers.
We support the breadth of client needs — from routine 24/7 service and emergency restoration to their largest and most complex projects. Our proven safety record, technical depth, and longstanding client relationships have made us a partner of choice for Fortune 500 companies, leading general contractors, and EPC contractors.
We are seeking an Accounts Receivable Billing Administrator to support our Pittsburgh, PA office.
WHAT YOU'LL DO:
WHAT YOU'LL BRING:
PREFERRED QUALIFICATIONS:
WHY JOIN SARGENT?
EQUAL OPPORTUNITY EMPLOYER
Sargent Electric Company is committed to providing equal employment opportunities to all qualified individuals in accordance with applicable federal, state, and local laws.
Sargent Electric is a leading specialty contractor focused on electrical, instrumentation, wireless, utility, and low voltage systems. Founded in Pittsburgh in 1907, we operate from 8 locations across the Midwest, Mid-Atlantic and Northeast, delivering projects nationwide for our strategic customers.
We support the breadth of client needs — from routine 24/7 service and emergency restoration to their largest and most complex projects. Our proven safety record, technical depth, and longstanding client relationships have made us a partner of choice for Fortune 500 companies, leading general contractors, and EPC contractors.
We are seeking an Accounts Receivable Billing Administrator to support our Pittsburgh, PA office.
WHAT YOU'LL DO:
- Assist with project startup and perform specific tasks required defined by the assigned project’s needs.
- Support with customer and job set up in the ERP system.
- Create and submit invoices to customers.
- Follow up with customer when approaching payment deadlines.
- Compile and submit certified payroll and waivers as required.
- Lead efforts for collections and customer payments.
- Maintain all accounting records and project files per Document Control Policy to ensure easy accessibility of information by project staff and other Company personnel.
- Understand and support all Company policies and procedures and follow/communicate accordingly.
- Be aware of skill training enhancement needs and opportunities relative to the position and/or to direct reports, if any. Communicate accordingly to management.
- When appropriate, participate in, and actively support, all Company training, safety and management development initiatives.
- Any additional duties and responsibilities as delegated by Sargent Electrical Management
WHAT YOU'LL BRING:
- Minimum 5 years experience in the construction billing industry
- Associates degree or equivalent
- Working knowledge of project accounting and administrative policies and procedures.
- Effective organizational skills, attention to detail and high level of accuracy in preparing and entering information.
- Proficiency with computers, particularly Microsoft Office applications, including the ability to type.
- Strong interpersonal and verbal communication skills and the ability to effectively communicate with a wide range of diverse individuals.
- Ability to work efficiently under tight timeframes, responds to requests in a timely manner, and communicates effectively as a team player.
- Understanding of the importance of multi-tasking.
PREFERRED QUALIFICATIONS:
- Experience with AIA documentation
- Certified Payroll Reporting experience a plus
WHY JOIN SARGENT?
- Established, growing company with a strong industry reputation
- Collaborative, team-driven environment
- Competitive compensation based on experience
- Potential for hybrid work schedule with work from office required for key meetings, to establish business relationships, and manage assigned opportunities.
EQUAL OPPORTUNITY EMPLOYER
Sargent Electric Company is committed to providing equal employment opportunities to all qualified individuals in accordance with applicable federal, state, and local laws.
Skills Required
- Minimum 5 years of experience in the construction billing industry
- Associate degree or equivalent
- Working knowledge of project accounting and administrative policies and procedures
- Strong organizational skills, attention to detail, and accuracy in preparing and entering information
- Proficiency with computers, particularly Microsoft Office applications
- Strong interpersonal and verbal communication skills
- Ability to communicate effectively with diverse individuals
- Ability to work efficiently under tight timeframes and respond to requests promptly
- Ability to work effectively as a team player
- Ability to multitask
- Experience with AIA documentation
- Certified payroll reporting experience
Am I A Good Fit?
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The Company
What We Do
Sargent Electric Company is a leading full-service electrical contractor providing comprehensive electrical, instrumentation, wireless, and tele-data services. Founded in 1907, the company serves various markets, including commercial, infrastructure, industrial, telecommunications, power, utilities, and renewable energy. They are recognized for their commitment to safety, project management excellence, and high-quality workmanship across their operations in the United States.
