Accounts Receivable Assistant - Temporary

Accounts Receivable Assistant

Department: Accounting / Accounts Receivable
Position Type: Temporary, Part-Time (6 Months)

Position Overview: 

We are seeking a detail-oriented and dependable Accounts Receivable Assistant to join our Accounting team on a temporary, part-time basis for a six-month assignment. This role plays an important part in supporting the financial health of the organization by assisting with payment processing, customer account maintenance, and collections support.

The ideal candidate enjoys working with numbers, solving problems, and communicating with customers to ensure accounts remain accurate and up to date. This position works closely with the Accounts Receivable team to maintain accurate financial records and support effective cash flow management.

This is a great opportunity for someone looking to gain hands-on accounting experience while contributing to a collaborative and mission-driven organization.

Key Responsibilities: 

Customer Communication & Collections Support

• Assist with daily collections communications through phone calls, emails, and letters with customers.
• Support follow-up efforts on past due balances for assigned customer accounts.
• Provide professional and timely responses to customer inquiries regarding account balances and payment status.

Account Reconciliation & Payment Processing

• Reconcile assigned customer accounts and assist with the resolution of past due balances.
• Research unidentified payments and unauthorized deductions to ensure accurate account reconciliation.
• Assist with documentation requests including invoices, credit memos, and customer statements.

Credit Review & Order Support

• Review and process credit approvals for stopped orders due to past due balances or credit limit issues in accordance with company policies.
• Serve as backup support for daily credit card reconciliation and lockbox deposits.

Account Maintenance

• Maintain accurate customer records within the company ERP system.
• Update customer contact information, request updated credit applications, and assist with credit limit modification requests.
• Document account activity and maintain organized records.

Reporting & Account Monitoring

• Review AR Aging Reports and provide recommendations to management regarding accounts that may require collection action.
• Assist with report generation including customer balances, new account reviews, and collection letters.

Additional Support

• Participate in special projects and assist the accounting team with additional duties as assigned.

Qualifications: 

Education

• High School Diploma or equivalent required
• Some accounting coursework preferred

Experience

• 0–2 years of experience in Accounts Receivable, Credit, or Collections preferred
• Experience with accounting systems or ERP platforms preferred
• Experience working with churches or bookstores is a plus

Knowledge, Skills & Abilities

• Basic understanding of accounting principles
• Strong attention to detail and accuracy
• Ability to prioritize tasks and meet deadlines
• Strong communication skills (written and verbal)
• Ability to maintain strict confidentiality of financial and proprietary information
• Proficiency with Microsoft Office (Word, Excel)
• Experience with NetSuite is a plus
• Ability to work both independently and collaboratively

Work Environment & Physical Requirements

• Office environment with cubicle and shared workspaces
• Work may include sitting, standing, and light walking throughout the day
• Must be able to operate standard office equipment and computer systems
• Ability to lift, push, or move light office materials when necessary
• Ability to understand and communicate clearly in English

Typical business hours are 8:00 AM – 5:00 PM, though occasional flexibility may be required.

Why This Role Matters

This role plays an important part in supporting the organization’s financial operations by ensuring customer accounts remain accurate, payments are applied correctly, and communication with customers is handled professionally and efficiently.
 

If you're interested in this role submit your resume today.