Accounts Receivable Administrator

Position Type: Permanent Full-time

Location: Philippines (Remote)

Work Schedule: Central Standard Time, Monday-Friday, 8 am-5 pm

About the Company

A well-established company specializing in engineering, procurement, and construction project execution. With a strong commitment to safety, team success, client experience, and continuous improvement, the company prides itself on delivering high-quality projects efficiently and effectively.

About the Role

The Accounts Receivable Specialist is responsible for ensuring the timely and accurate billing and collection of customer accounts for engineering, procurement, and construction (EPC) projects. This position manages project invoicing, customer payments, collections, account reconciliations, and related documentation while maintaining strong relationships with project teams and clients. The role supports the company's cash flow by ensuring invoices are processed accurately and outstanding balances are collected promptly.

The ideal candidate is a self-motivated professional with a high degree of accuracy, capable of managing full-cycle accounts payable tasks in a fast-paced remote environment.

Core Job Responsibilities

• Prepare and process customer invoices for engineering, construction, and service projects.

• Review contracts, purchase orders, and project documentation to ensure billing accuracy and compliance with contract terms.

• Coordinate with Project Managers to obtain billing approvals and supporting documentation.

• Monitor customer accounts and follow up on outstanding invoices to ensure timely payment.

• Investigate and resolve billing discrepancies and customer payment issues.

• Apply customer payments and reconcile accounts receivable balances.

• Prepare aging reports and assist with collection efforts.

• Process progress billings, milestone billings, time and material invoices, and change order billing as applicable.

• Coordinate the collection and tracking of lien waivers, certified payroll documentation, and other customer-required billing support.

• Maintain accurate customer records and documentation within the ERP/accounting system.

• Assist with month-end closing activities, including account reconciliations and reporting.

• Work closely with Accounting, Project Controls, Project Management, and Operations to resolve billing and payment issues.

• Support internal and external audits by providing requested documentation.

• Recommend process improvements that enhance billing efficiency and cash collections.

• Perform other duties as assigned.

Competencies and Qualifications

• 3+ years of experience in full-cycle accounts receivable.

• Technical Proficiency: Strong experience utilizing ERP systems (Vista, Viewpoint, or equivalent).

• Experience with progress billing, milestone billing, or construction invoicing preferred.

• Knowledge of contract billing requirements and customer invoicing processes.

• Strong understanding of accounts receivable principles and collections.

• Proficient in Microsoft Excel and Microsoft Office applications.

• Strong attention to detail with excellent organizational skills.

• Ability to prioritize multiple projects and meet deadlines in a fast-paced environment.

• Excellent verbal and written communication skills.

• Strong problem-solving and customer service skills.

• Ability to maintain confidentiality and exercise sound judgment.

• Ability to work independently while collaborating effectively with cross-functional teams.

Key Qualities

• Detail-oriented with a strong focus on accuracy and compliance in financial records.

• Organized and process-driven with the ability to manage multiple tasks and deadlines.

• Proactive problem solver who can identify discrepancies and resolve issues efficiently.

• Accountable and dependable, ensuring all vendor accounts stay current and reconciliation is precise.

What We Offer

• 100% Remote Work – Work from anywhere in the Philippines.

• Career Growth Opportunities – Gain hands-on experience, mentorship, and continuous learning.

• Collaborative & Innovative Team – Work alongside skilled professionals who value excellence.

Application Process

We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.