Accounts Receivable Administrator - Invoicing and Billing

At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That’s why we are listening, open to learning new things – about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It’s The Holman Way.

At Holman, your total compensation goes beyond your paycheck. To position you for success and provide a rewarding career and better life for you and your family, Holman is proud to offer you the benefits you deserve; including protection against illness, disability, loss of work, or preparation for retirement. Below is a brief overview of these programs (programs may vary by country or worker type):

• Health Insurance

• Dental Insurance

• Life and Disability Insurance

• Flexible Spending and Health Savings Accounts

• Employee Assistance Program

• Retirement Plan

• Paid Time Off

• Tuition Reimbursement

Here at Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That is why we are listening; open to learning new things - about each other and ourselves. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It is The Holman Way!

We have an exciting opportunity that has arisen for an Accounts Receivable Administrator to join our growing Finance Team here at Holman UK.

This role will be based out of our HQ in Chippenham, with the opportunity for hybrid working, details of which will be discussed at interview. This is a permanent opportunity, and we are looking to pay £25,000-£28,000 per annum depending on experience.

KEY RESPONSIBILITIES:

• Debt chasing on Clients with past due balances
• Ensure timely collection of payments and weekly reporting on past due balances
• Provide copy invoices where required, whilst adhering to GDPR policy
• Assist client accounts on Leasewave system for all billing and collection areas
• Assist bespoke billing invoice generation and corresponding billing reports
• Submit monthly and daily invoices by email (where required).
• Query resolution through credits or charges given to client as required
• Following ISO compliance policy update and maintain sales ledger database and filing system
• Work to departmental and companywide KPIs
• Assist Cashier in cash received accurately to invoices and credit notes
• Perform all other duties and special projects as assigned

EXPERIENCE/QUALIFICATIONS REQUIRED:

• Strong experience in invoicing and billing (including custom billing),
• Experience of leasing would be advantageous,
• A good general level of education is required
• Demonstrable experience in a busy credit control environment
• Able to use Excel to an intermediate level. Proven skill in the following Excel skills as a minimum: VLOOKUPs; filtering; sorting; PivotTable; formulas
• Excellent administrative skills, with good levels of accuracy and attention to detail
• Assertive, confident and positive communication style
• Consistently professional telephone manner when dealing with internal and external calls

• Competent in the use of Microsoft Word, Excel and Outlook to an Intermediate standard and the ability to grasp new software applications easily and quickly
• A professional qualification such as AAT, or a qualification being worked towards would be desirable

The ideal candidate will have a flexible and proactive approach to work, be committed to delivering an exceptional customer experience and be comfortable dealing with conflicting priorities.

What’s in it for you?

• 26 days annual holiday entitlement (+ 8 bank holidays)
• Group Personal Pension Plan
• Death in Service insurance cover
• Critical Illness Cover
• Free parking
• Health Cash Plan
• Profit Sharing Annual Bonus
• Partners In Excellence rewards – Partner of the Quarter, Partner of the Year
• Free Breakdown cover (eligible employees – service related)
• Long Service Awards, Support for further education / employee development.

If this sounds like the role for you then we look forward to welcoming your application!

The need to know parts:

• You must have the right to remain and work in the UK.
• You must tell us about any previous convictions or cautions including any deemed as 'spent'. These will not necessarily exclude you from employment, but they must be declared at the point of application.
• Please also be aware we do not provide visa sponsorship for any of our positions advertised.

We want to positively encourage differences within Holman UK and believe it is critical to our success as a company. Holman UK is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills.

We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

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Holman is a global automotive leader that serves both commercial and consumer clients The Holman Way by always doing the right thing for our people, our customers, and the community since 1924. The Holman story began nearly a century ago as a single Ford dealership in New Jersey. Today, Holman, headquartered in Mount Laurel, New Jersey, is one of the largest family-owned automotive service organizations in North America with more than 6,500 employees across North America, the UK, and Germany.

Holman delivers a unique range of automotive-centric services including industry-leading fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States. Guided by its deeply rooted core values and principles, Holman is continuously Driving What’s Right.

Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.